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About the Role
To coordinate safe, inclusive, and high-quality events for sports and PE programs, including practitioner conferences and network meetings. The role manages detailed logistics while creating a positive and welcoming experience for delegates and partners, ensuring events are accessible and well-organized for people with diverse needs and confidence levels.
Responsibilities
- Develop event plans, schedules, budgets, risk registers, and operational run sheets.
- Coordinate delegate registration, communications, accessibility requirements, travel, accommodation, and joining information.
- Brief and manage venues, suppliers, speakers, volunteers, and internal contributors.
- Apply safeguarding, health and safety, accessibility, and data protection procedures.
- Provide on-site delivery support, resolve issues quickly, and maintain clear escalation routes.
- Manage purchase orders, invoices, and event records, reconciling activity against budget.
- Collect feedback and participation data, producing post-event learning and improvement actions.
Requirements
- Experience planning and delivering events, conferences, workshops, or comparable multi-stakeholder activity.
- Excellent organizational skills and ability to manage multiple deadlines with attention to detail.
- Experience working with venues and suppliers and monitoring event expenditure.
- Strong customer service and written communication skills.
- Experience with CRM, registration, or event-management systems.
- Ability to travel and stay overnight when required.
Skills
- Safeguarding practice
- Risk management
- CRM systems
- Registration systems
- Event-management systems
Location
- London
Work Type
- Hybrid
Experience Level
- Mid-level
Benefits
- Hybrid working policy
- Employee wellbeing hub
- Competitive recognition program ('You Matter')
- Single Private Medical Insurance
- Dental insurance
- Online GP service
- 25 days annual leave plus UK bank holidays
- Pension scheme with 5% employer contribution
- Life assurance (4x annual salary)
- Group Income Protection (66% of salary for up to 5 years)
- Enhanced parental leave policies
About the Company
- ICF employees tackle unprecedented challenges to benefit people, businesses, and governments globally.
- ICF believes in collaboration, mutual respect, open communication, and opportunity for growth.
- ICF is committed to creating an inclusive workplace where everyone can thrive and embrace differences in ideas and identities.
- Employees are empowered to share expertise and collaborate to achieve personal and professional goals.
Equal Opportunity
- ICF is committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge.
- The use of artificial intelligence (AI) tools to generate or assist with responses during interviews is not permitted.
- Accommodations involving AI use can be requested in advance by contacting candidateaccommodation@icf.com.
- ICF is dedicated to providing necessary support to ensure all candidates have an equal opportunity to succeed.