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About the Role

Provide administrative support to the Senior Security Manager and Trade Controls Manager in a defence-industry environment. Maintain accurate, confidential records, coordinate routine processes, prepare documentation and track actions under their direction.

Responsibilities

Maintain BPSS, SC and DV application records; coordinate routine UKSV and applicant correspondence and follow up outstanding information in line with applicable procedures.
Maintain confidential personnel security records and change-of-circumstance logs, referring matters to the Security Controller as required.
Collate documents, arrange meetings and track actions for security audits, investigations and compliance reviews.
Maintain asset registers, controlled-cabinet records and documentation for receipts, movements, transfers, handovers, disposals and returns, recording required handling arrangements and approvals.
Schedule asset musters, record results and discrepancies, and follow up agreed actions.
Coordinate security awareness materials and provide routine administrative cover.
Maintain classification records for goods, software, technology and documentation, recording decisions provided by the Trade Controls Manager.
Collate and track documentation for SIEL, OGEL and OIEL licence applications.
Maintain licence-condition trackers, export registers, international collaboration and technical-data transfer records, and secure filing systems.
Log document reviews and export-control queries, referring issues to the Trade Controls Manager.
Collate evidence, coordinate meetings and track actions for audits, compliance checks and ECJU or MOD inspections.
Coordinate export-control briefing materials, attendance records and administrative follow-up.

Requirements

Experience in administration or compliance support, ideally in a security-sensitive environment.
Accuracy and attention to detail when maintaining records, trackers and controlled documents.
Ability to handle sensitive information confidentially and responsibly.
Clear communication and good coordination skills.
Ability to prioritise tasks, meet deadlines and follow up outstanding actions.
Awareness of personnel vetting, classified information handling or UK export-control administration.
Experience supporting a Security Controller or trade controls function, or familiarity with GOVS007, ITAR/EAR or ECJU licensing.
Interest in developing security or trade controls knowledge.
Reliable, discreet and committed to following procedures.
Organised and proactive, working to agreed processes with minimal supervision.
Collaborative and calm when supporting both functions and managing deadlines.
The postholder will be required to obtain and maintain SC clearance.
Occasional travel to MOD sites, defence partners, or compliance meetings may be required to support administration and record-keeping activities.
Undergo Baseline Personnel Security Standard Check (BPSS) as a minimum.
Some roles will require further national security vetting checks.
Provide evidence of identity, eligibility to work in the UK and employment and/or education history for up to three years.
Some vacancies may require full Security Clearance which can require further evidence to be provided.

Skills

Administration
Compliance support
Record maintenance
Tracker maintenance
Controlled document management
Confidential information handling
Communication
Coordination
Task prioritization
Deadline management
Action follow-up
Personnel vetting awareness
Classified information handling awareness
UK export-control administration awareness
Security Controller support
Trade controls function support
GOVS007 familiarity
ITAR/EAR familiarity
ECJU licensing familiarity

Location

On-site

Work Type

Hybrid
Remote
On-site
Part-time
Full-time

Benefits

9-day fortnight
Flexible start and finish times
1pm finish on a Friday
Time Off in Lieu (TOIL) of up to one day per calendar month
Annual bonus
25 days annual leave
Holiday buy and sell scheme

About the Company

Ultra Maritime is a global leader in advanced maritime defence solutions.
We operate at the forefront of innovation, delivering technologies that protect lives, secure nations, and enable a safer, more sustainable world.
At Ultra Maritime, we’re committed to helping you reach your full potential.
We value passion, curiosity, and the drive to make a difference.
To support your growth, we offer industry-leading development programs, and mentorship from some of the brightest minds in maritime technology.
We know that great work happens when people are supported to live well — not just work hard.
Your life outside of work matters just as much as what you do inside it, which is why flexibility is built into how we operate.
Together, we deliver cutting-edge solutions that safeguard our oceans and secure a safer world.

Equal Opportunity

Ultra Maritime embraces the power of diverse perspectives to fuel innovation.
We strive to build an open, inclusive workplace where ideas flourish and every individual can make a meaningful impact.
If you need any reasonable adjustments during the recruitment process, please let the recruitment lead managing your application know.