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About the Role

As the Head of Administration in Japan, you will lead administrative and operational functions including procurement, property management, accounts payable, and vendor management. You will also support the operational resilience framework, overseeing outsourcing, information asset, and document management. This role is crucial for maintaining a strong control environment, supporting operational resilience, and driving continuous improvement within the Japan franchise. This is a six-month fixed-term opportunity.

Responsibilities

Lead the administration function across procurement, property management, accounts payable, vendor management and related governance activities for ANZ's Japan entities
Support operational resilience initiatives, including outsourcing management, information asset management, document management and associated risk and control frameworks
Partner with stakeholders across Operations, Risk, Compliance, Finance and business teams to ensure effective governance, regulatory compliance and operational efficiency
Drive process improvements, automation and operating model enhancements that increase efficiency, strengthen controls and support business objectives
Lead and develop the team while fostering a strong risk culture, supporting change initiatives and promoting collaboration across functions

Requirements

Strong experience across administration, procurement, vendor management, accounts payable and workplace services
Knowledge of governance, operational resilience, risk management and regulatory requirements within a regulated environment
Strong leadership and stakeholder management skills, with the ability to influence and drive outcomes across diverse teams
Experience managing operational functions, including outsourcing, information asset management and document management frameworks
Strong analytical and problem-solving capabilities, with a focus on continuous improvement, automation and operational effectiveness
Business-level proficiency in both Japanese and English, with strong written and verbal communication skills
Experience supporting regulatory, audit and compliance-related activities

Skills

Administration
Procurement
Vendor Management
Accounts Payable
Workplace Services
Governance
Operational Resilience
Risk Management
Regulatory Requirements
Leadership
Stakeholder Management
Outsourcing Management
Information Asset Management
Document Management
Analytical Skills
Problem-Solving
Continuous Improvement
Automation
Operational Effectiveness
Japanese Language Proficiency
English Language Proficiency
Written Communication
Verbal Communication
Regulatory Support
Audit Support
Compliance Support

Location

Tokyo, Japan

Work Type

Full-time
Fixed-term contract (6 months)

Experience Level

Experienced professional

Benefits

Access to health and wellbeing services
Discounts on selected products and services from ANZ

About the Company

At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers. Our Institutional bank helps our largest customers move trade and capital around the region, providing our people with great opportunities to build their technical expertise and their careers.
Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.
From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.
But it's not just our customers who'll feel your impact. you'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.
We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'.
At ANZ, you'll be part of an organisation where the different backgrounds, perspectives and life experiences of our people are celebrated.
To find out more about working at ANZ, visit https://www.anz.com.au/careers.

Equal Opportunity

We are committed to building a workplace that reflects the diversity of the communities we serve. We welcome applications from everyone and encourage you to talk to us about any adjustments you may require to our recruitment process or the role itself. If you are a candidate with a disability or access requirement, let us know how we can provide you with additional support.