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About the Role
We are seeking a knowledgeable Accountant to document financial transactions, prepare financial statements, and manage payroll. The ideal candidate is detail-oriented, highly organized, and has a strong understanding of best practices in accounting.
Responsibilities
- Maintain accurate, complete, and confidential financial and payroll records for the school and two mosques.
- Manage day-to-day bookkeeping, accounts payable, account reconciliations, payroll administration, financial reporting, and financial recordkeeping using QuickBooks and other applicable systems.
- Ensure transactions are properly recorded and allocated to the appropriate entity, department, program, or account.
- Maintain organized, accurate, and current financial records.
- Maintain accurate and up-to-date financial records for the school and two mosques.
- Record financial transactions in QuickBooks and ensure proper classification and allocation of income and expenses.
- Maintain appropriate separation and tracking of financial activity among the school, mosques, departments, programs, and other applicable accounts.
- Manage accounts payable, including reviewing vendor invoices, verifying charges and approvals, and expenses, tracking due dates, and preparing payments.
- Maintain organized records of vendor invoices, receipts, reimbursements, payment confirmations, contracts, and other supporting documentation.
- Perform monthly bank, credit card, and other account reconciliations and promptly investigate and resolve discrepancies.
- Process payroll accurately and on schedule, including regular wages, overtime, deductions, reimbursements, and other approved payroll adjustments.
- Maintain accurate employee payroll records, compensation information, deductions, direct deposits, and related documentation.
- Review payroll and timekeeping records for accuracy before payroll is processed and identify discrepancies requiring correction or management approval.
- Track accounts payable and outstanding financial obligations and assist management with monitoring cash flow.
- Record and properly categorize donations, contributions, tuition and fees, program income, and other organizational revenue, as applicable.
- Prepare periodic financial summaries, expense reports, account balances, payroll reports, and other reports requested by management.
- Assist with budget preparation, budget-to-actual monitoring, financial planning, and cash-flow tracking.
- Monitor financial records for unusual transactions, duplicate payments, missing documentation, incorrect allocations, or other discrepancies and promptly report concerns to management.
- Assist with month-end and year-end closing procedures.
- Prepare and organize financial records and supporting documentation for accountants, auditors, government agencies, and other authorized reviews.
- Coordinate with external accountants, payroll providers, auditors, banks, vendors, and other financial service providers as authorized by management.
- Maintain an organized financial filing and record-retention system so documentation can be readily retrieved for audits, reviews, and compliance purposes.
- Follow established internal controls, approval procedures, financial policies, and applicable payroll, tax, and recordkeeping requirements.
- Maintain strict confidentiality and security of financial, payroll, employee, banking, donor, and organizational information.
- Perform other bookkeeping, payroll, and financial administrative responsibilities reasonably related to the position as assigned by management.
Requirements
- Bachelor’s degree in accounting or a related field
- Previous experience as an accountant, bookkeeper, or similar position
- Knowledge of generally accepted accounting principles (GAAP)
- Good with spreadsheets
- Experienced in Microsoft Excel, QuickBooks, and basic accounting systems
- Strong mathematical and analytical skills
- Excellent attention to detail, time management, and communication skills
Skills
- Microsoft Excel
- QuickBooks
- Basic accounting systems
- Spreadsheet proficiency
- Mathematical skills
- Analytical skills
- Attention to detail
- Time management
- Communication skills
Education Level
- Bachelor’s degree in accounting or a related field