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About the Role
This role supports the Logistics Manager in coordinating the end-to-end logistics of chiller and airside equipment, focusing on daily execution, accurate documentation, shipment visibility, and cost administration to ensure timely and efficient project delivery.
Responsibilities
- Coordinate factory dispatch, international freight, port movements, warehousing, and delivery to customer sites, working with various logistics partners.
- Maintain shipment schedules and tracking records, communicate delivery updates, and escalate issues to the Logistics Manager.
- Collect, check, and maintain shipping and import documentation for timely clearance and delivery.
- Coordinate warehouse receipts, storage, dispatch, and confirm delivery bookings and site-access requirements.
- Check and allocate freight, transport, and warehousing invoices, and follow up on discrepancies.
- Maintain accurate logistics records, delivery dockets, proof of delivery, and status reports.
- Support compliance with procedures and safety requirements, identify process improvements, and provide administrative cover.
Requirements
- Minimum 1-3 years of experience in logistics, freight, transport, or supply chain coordination.
- Exposure to international shipping and import processes.
- Working knowledge of shipping documentation, Incoterms, and the roles of freight forwarders and customs brokers.
- Strong organizational and time-management skills to manage multiple shipments and deadlines.
- High attention to detail in record maintenance, documentation checking, and invoice processing.
- Proficiency in Microsoft Excel, Word, and business systems.
- Clear written and verbal communication with a customer-service focus.
- Ability to build effective internal and external relationships.
- Proactive and practical problem-solving approach.
- Ability to work independently, collaborate with others, and escalate issues appropriately.
- Experience in HVAC, mechanical equipment, industrial manufacturing, or project-based logistics is desirable.
- Exposure to large, heavy, or oversized equipment movements and deliveries is desirable.
- Experience coordinating third-party warehousing and inventory records is desirable.
- Familiarity with ERP or transport management systems is desirable.
- Relevant qualifications in logistics, supply chain, or international trade are desirable.
Skills
- Logistics coordination
- International shipping
- Import processes
- Shipping documentation
- Incoterms
- Freight forwarding
- Customs brokerage
- Organizational skills
- Time-management skills
- Attention to detail
- Microsoft Excel
- Microsoft Word
- Business systems
- Written communication
- Verbal communication
- Customer service
- Relationship building
- Problem-solving
- Independent work
- Collaboration
- Issue escalation
- HVAC logistics (desirable)
- Mechanical equipment logistics (desirable)
- Industrial manufacturing logistics (desirable)
- Project-based logistics (desirable)
- Oversized equipment movement (desirable)
- Third-party warehousing coordination (desirable)
- Inventory records management (desirable)
- ERP systems (desirable)
- Transport management systems (desirable)
Experience Level
- 1-3 years
Education Level
- Relevant qualifications in logistics, supply chain or international trade (desirable)