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Don't guess if your resume is good enough.
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About the Role
The Operations Administrative Assistant keeps paperwork moving at 360. You’ll prepare and check documents, keep the mail and shipping running, update records in Salesforce, and follow up with customers and vendors by phone and email until each item is done. 360 Equipment Finance is an independent equipment leasing company in Austin. We help small businesses across the U.S. lease work trucks, trailers and other equipment. You don’t need leasing or finance experience. If you’re organized, careful with details and like seeing a stack of work get finished, we’ll teach you the rest.
Responsibilities
- Prepare and assemble document packages, including vehicle and equipment title paperwork, using 360’s step-by-step guides
- Check documents against records to ensure names, numbers and addresses match
- Review completed titles and flag any discrepancies
- Enter and update records in Salesforce and maintain organized files
- Pick up mail from the office mailbox daily and log all incoming mail with a tracking number
- Open, sort and scan incoming documents the day they arrive, and store originals securely
- Ship packages by overnight carrier and track each one to delivery
- Run occasional errands to the county tax office and other local offices
- Follow up by phone and email with customers, vendors and government offices on missing or incorrect paperwork
- Maintain a running list of open items and flag any overdue items to your manager
- Help coordinate GPS device shipments and insurance tracking
- Notarize documents once commissioned
Requirements
- Able to work in our Austin office full time, Monday through Friday
- Strong attention to detail
- Organized and reliable with a high volume of paperwork and deadlines
- Comfortable making phone calls and writing clear, professional emails
- Comfortable with computers and Microsoft Office, especially Excel
- Discretion with confidential customer and financial information
- Willing to become a Texas notary within 90 days of hire, with 360 covering the cost
Skills
- Salesforce
- Microsoft Office
- Excel
- DocuSign
Location
- Austin, TX
Work Type
- Onsite
- Full-time
Experience Level
- Entry level
- 1+ year of office, administrative or data entry experience (Nice to Have)
- Experience at a dealership, tag agency, lender, title company or government office (Nice to Have)
- Familiarity with vehicle titles or registration (Nice to Have)
- Experience with Salesforce or a similar CRM (Nice to Have)
Salary/Compensations
- $55,000 to $59,000 per year
Benefits
- Health insurance
- Paid time off
- 401(k)
- Opportunity for advancement
- Training & development
- Vision insurance
- 401(k) matching
- Bonus based on performance
- Competitive salary
- Dental insurance
- Free food & snacks
About the Company
- 360 Equipment Finance is an independent equipment leasing company in Austin.
- We help small businesses across the U.S. lease work trucks, trailers and other equipment.