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About the Role
The Human Resources Senior Coordinator at Sidley Austin LLP performs administrative and transactional work supporting daily HR operations in the New York, Boston, and Miami offices. This role executes established HR processes, including Workday data audits, transaction processing, new hire orientation logistics, personnel records maintenance, labor law posting updates, and HR reporting, while responding to routine HR inquiries.
Responsibilities
- Perform recurring Workday data audits for the New York, Boston and Miami offices, correct routine discrepancies, and escalate exceptions.
- Serve as back-up to the HR Specialist for processing HR transactions in Workday, including new hires, terminations, salary changes, position changes, and status changes.
- Prepare supporting data and documentation for HR transactions.
- Reconcile and monitor time and attendance data, research routine variances, and coordinate corrections with Payroll.
- Coordinate the logistics of new hire orientation, including scheduling, orientation packets, new hire gifts, and onboarding tasks.
- Ensure required materials and forms remain current and available.
- Present assigned orientation modules covering HR policies, time and attendance, and local office procedures.
- Serve as back-up presenter for the employee benefits module.
- Maintain confidential employee personnel files in OnBase, including scanning, indexing, quality review, and adherence to the Firm’s retention schedule.
- Monitor and update required federal, state, and local labor law postings for the New York, Boston and Miami offices.
- Complete Form I-9 verification and reverification.
- Respond to standard employment verification requests.
- Respond to routine HR inquiries regarding policies, procedures, time and attendance, and payroll.
- Refer non-routine, sensitive, or judgment-based matters to the HR Specialist, HR Business Partner Manager, or HR Business Partner Director.
- Support the performance appraisal cycle by running standard reports, tracking completion, and following up with employees and managers.
- Prepare recurring weekly HR status reports and metrics for management review.
- Assist with HR-sponsored events, special projects, and other duties as assigned by HR management.
- Check the accuracy of own work and make minor adjustments to work methods.
- Recommend improvements to recurring processes to the HR Specialist or HR Business Partner Manager.
Requirements
- Bachelor’s degree
- One to two years of experience in a corporate role
- Experience with HCM systems, preferably Workday
- Proficiency with MS Office Suite, including Word, Excel, and PowerPoint applications
- Previous HR experience in a law firm or a professional services firm
- Strong organizational skills
- Strong attention to detail
- Good judgment
- Strong interpersonal communication skills
- Strong analytical and problem solving skills
- Able to work harmoniously and effectively with others
- Able to preserve confidentiality and exercise discretion
- Able to work under pressure
- Able to manage multiple projects with competing deadlines and priorities
Skills
- Workday
- MS Office Suite
- Word
- Excel
- PowerPoint
Location
- New York
- Boston
- Miami
Work Type
- Full-time
Experience Level
- One to two years of experience
Education Level
- Bachelor's degree
Salary/Compensations
- $58,000 - $73,000
Benefits
- Bonus eligibility
- Comprehensive benefits program
About the Company
- Sidley Austin LLP is a global law firm.
Equal Opportunity
- Sidley Austin LLP is an Equal Opportunity Employer.