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About the Role
Nominal is seeking an Administrative Coordinator to support its Engineering, Product & Design (EPD) department. This role involves managing day-to-day scheduling and travel for engineering and product leads, and ensuring EPD's planning cycles and events remain on track. It's an ideal position for someone early in their administrative career who is passionate about process and systems and eager to grow with a developing team.
Responsibilities
- Manage scheduling for EPD leads, coordinating cross-team meetings across time zones and adapting to shifting priorities.
- Schedule and support recurring EPD leadership meetings and quarterly planning cycles.
- Book travel for EPD leads and coordinate logistics for offsites, team events, and in-office gatherings.
- Onboard new EPD leads by setting up their calendars, recurring meetings, and administrative norms.
- Operate and refine AI-assisted scheduling and coordination routines, verifying output before it is finalized.
- Maintain current SOPs, templates, and trackers, and suggest improvements for recurring issues to the admin team lead.
- Handle administrative requests from across EPD, prioritize them, and communicate timelines clearly.
Requirements
- Minimum of 2 years of administrative or coordinator experience, preferably in the tech industry, supporting multiple individuals or a team in a high-volume setting.
- Proficiency in calendar management, including handling numerous attendees, competing priorities, and dynamic plans.
- Demonstrated hands-on experience with AI tools in current work, including instances where AI output was not trusted.
- Proven ability to improve processes for others through the creation of effective templates, trackers, or SOPs.
- Excellent written communication skills for email, Slack, and documents, ensuring clarity and ease of action.
- Discretion in handling calendars, inboxes, and sensitive personnel matters.
- Professional maturity and a service-oriented mindset, comfortable interacting with senior leaders, managing conflicting priorities, and taking ownership of mistakes.
Skills
- Event logistics coordination (offsites, co-locations, team events)
- Experience setting up AI assistants or automation tools (e.g., Claude, Notion AI, Zapier)
- Experience supporting engineering or product organizations
- Familiarity with Google Workspace, Slack, Notion, Linear, or Ramp
Location
- Remote
Work Type
- Full-time
Experience Level
- Early Career
Benefits
- 100% coverage of medical, dental, and vision insurance
- Unlimited PTO and sick leave
- Free lunch, snacks, and coffee
- Professional Development Stipend
- In-office hardware lab with a $250 project stipend
- Annual company retreat
About the Company
- Nominal is developing a connected test and operations platform for advanced hardware systems in sectors like spacecraft, autonomous vehicles, and defense.
- The platform enables hardware engineering teams to centralize data ingestion, performance analysis, test automation, and collaboration throughout development.
- Nominal operates in a fast-paced environment, encouraging end-to-end ownership, cross-disciplinary work, and innovation at the intersection of hardware and software.
- The company serves leading commercial and defense clients including Anduril, Shield AI, Hermeus, REGENT, Pratt Miller Motorsports, the U.S. Navy, and the U.S. Air Force.
- Nominal is backed by prominent investors such as Sequoia, General Catalyst, Founders Fund, Lux Capital, and Lightspeed.
- The team comprises professionals from companies like SpaceX, Palantir, Anduril, and Applied Intuition, united by the mission to empower hardware engineers.
Equal Opportunity
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
- ITAR Requirements: Applicants must be a U.S. citizen or national, U.S. lawful permanent resident, Refugee, or Asylee, or eligible for required U.S. Department of State authorizations.