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About the Role
The Administrative Supervisor position will oversee a team of 6 Administrative Specialists supporting critical functions such as accounts payable, procurement, e-billing, p-card reconciliations, and internal logistics. This role offers professional growth in a high-performance environment.
Responsibilities
- Provide daily leadership, guidance, and direction to a team of 6 Administrative Specialists, ensuring they meet service goals and deadlines.
- Oversee accounts payable management, including purchase order and requisition processes, credit card reconciliation, and timely invoice payments.
- Streamline procurement and inventory management, ensuring efficient requisition entry, purchase order tracking, and compliance with internal policies.
- Oversee the e-billing team to verify, process, and reconcile electronic payments.
Requirements
- High school diploma or GED.
- Four years of progressively responsible administrative/office management experience.
- One year of experience as a lead worker.
- Demonstrated experience in three of the following areas: purchase order creation and tracking, funds reconciliation, paying invoices, researching/auditing complex data, or processing travel reimbursements.
- Demonstrated customer service and dispute resolution experience.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Strong familiarity with financial management systems and procurement software.
- Direct supervisory experience over a team of 3 or more employees.
Skills
- Microsoft Office Suite (Excel, Word, Outlook)
- Financial management systems
- Procurement software
- Customer service
- Dispute resolution
- Purchase order creation and tracking
- Funds reconciliation
- Invoice payment processing
- Data research and auditing
- Travel reimbursement processing
Location
- Raleigh, NC
Work Type
- Full-time
- Onsite
Experience Level
- Lead worker experience
- Supervisory experience
Education Level
- High school diploma or GED
Salary/Compensations
- $43,267 - $75,718
Benefits
- Health Insurance options
- Retirement Plans
- NCFlex Supplemental Benefits
- Paid Vacation, Sick, and Community Service Leave
- Paid Parental Leave
About the Company
- The NC Department of Adult Correction is one of the largest state agencies with over 14,000 employees, responsible for safeguarding lives and property, and the care, custody, and supervision of adults sentenced for violating North Carolina laws.
- The Support Services Division oversees operations and infrastructure including facility maintenance, fleet and warehouse management, food services, construction, and energy efficiency.
- The Division of Engineering, Construction, and Maintenance (DECM) operates as the NCDAC Capital Project Coordinator (CPC), coordinating capital improvement projects and serving as the DAC representative on matters involving the State Property Office and State Building Commission.
Equal Opportunity
- The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation.
- The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.