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About the Role

Provides administrative support for the Federal Aviation Administration (FAA) performing office-oriented, clerical and coordinating functions, including answering telephones, desk staffing, data entry, regular cyclical report generation and distribution, and pre-defined task execution.

Responsibilities

Provides daily front office support, including updating calendars, requesting conference rooms, and scheduling meetings.
Answers phones, coordinates calls from the public, and directs calls and messages.
Supports meetings (including virtual meetings), records minutes and action items, and provides briefing updates to executives.
Assists with drafting and tracking correspondence and memorandum on behalf of the FAA.
Uses FAA formatting and style writing guides for correspondence.
Schedules and arranges travel for executives using Government software (E2).
Updates branch SharePoint sites with news, documents, and current data.
Uses SharePoint forms for requests and tracks information by updating forms used in workflow processes.
Assists with timesheet review and coordination for Branch Manager Approval using CASTLE time keeping software.
Provides backup support for other administrative staff.

Requirements

Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
Superior time management and follow-up skills.
Excellent interpersonal communication skills, with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.
Must be detail-oriented and able to exercise sound judgment while working proactively and effectively with minimal supervision.

Skills

Microsoft Office Suite
SharePoint
CASTLE time keeping software
E2 (Government travel software)
Microsoft Teams
Zoom

Location

Onsite

Work Type

Full-time

Experience Level

Minimum of six (6) years of relevant experience with High School diploma or GED
Four (4) years of relevant experience with Bachelor's degree
Five (5) years of relevant experience with Associate's degree

Education Level

High School diploma or GED
Bachelor's degree
Associate's degree

Salary/Compensations

$18 to $23 per hour

Benefits

Medical
Dental
Vision
Company Life Insurance
Short-Term and Long-Term Disability Insurance
401(K) Immediate Vesting
Professional Development Assistance
Legal Aid Assistance Program
Family Planning / Fertility Assistance
Personal Time Off
Observance of Federal Holidays
Employee Assistance Program (EAP)

About the Company

Chickasaw Nation Industries, Inc. (CNI) serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises.
A portion of CNI's profits is used to support Chickasaw citizens.
CNI supports the economic development and long-term viability of the Chickasaw Nation and its people.
CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.

Equal Opportunity

EOE including Disability/Vet