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About the Role

The Specialist, Payroll will contribute to developing high-impact deliverables for the Business Services Office. This role is responsible for payroll and retirement-related activities, including processing payrolls, account reconciliations, third-party payments, report generation, and customer inquiries. This position is crucial for the Business Services Office to become an efficient and effective Center of Excellence.

Responsibilities

Validate, edit, and process schedule and supplemental payroll runs while assisting business partners, team members, and the Manager, Payroll Services.
Serve as the primary contact for conducting research and responding to payroll-related inquiries in a timely manner.
Generate and distribute payroll-related reports and correspondence for internal and external business partners.
Update tax information based on employee exemption status.
Verify wage garnishment payments and respond to information requests.
Provide support for the supplemental check request and void/lost checks processes.
Verify and process course payments for full-time faculty overload, adjunct faculty, and continuing education instructors.
Calculate and process course payments for faculty and instructors.
Assist with preparing and submitting retirement reports to the appropriate agencies.
Prepare payroll-related journal entries; review, reconcile, and analyze general ledger accounts.
Process benefit adjustments and verify benefit deductions for accuracy.
Process vendor benefit payments and perform monthly benefit reconciliations.
Liaise with accounts payable (A/P) to ensure invoices are processed timely.
Assist with month-end and fiscal year-end close and other duties as assigned.
Provide requested data to assist with the interim and fiscal year-end audit processes.

Requirements

Maintains an established work schedule. Willing to work extended hours to meet deadlines as needed.
Consistently maintains work accuracy while working with ongoing deadlines.
Provides excellent customer service to internal and external customers.
Ability to manage multiple projects within strict time constraints.
Effectively uses interpersonal and communications skills verbally and in writing, including tact and diplomacy.
Effectively uses planning and organizational skills, including exacting attention to detail and follow-through.
Maintains confidentiality of work-related information and materials.
Establishes and maintains effective working relationships.
Demonstrates integrity, respect, discretion, and professionalism in business dealings.
Use a variety of spreadsheet, word processing, database, and presentation software.
Work is performed in a standard office or similar environment.
Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
Occasional lifting of objects up to 20 pounds.
Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Skills

Customer service principles and practices.
Editing and proofreading techniques.
Defined benefit and contribution plans as well as group insurance.
Payroll processing and editing procedures, principles, and practices.
Federal and state regulations, including taxing and other payroll rules.

Location

Austin, Texas

Work Type

Full-time

Experience Level

Two years of payroll-related work experience.
Three years of payroll and benefits-related work experience.

Education Level

High school diploma or educational equivalent.
Associate degree or higher in Accounting, Business, or a related field.

Salary/Compensations

$53,029 - $65,683

About the Company

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester.
We embrace our identity as a community college, as reflected in our mission statement.
We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
As a community college committed to our mission, we seek to recruit and retain a workforce that values intellectual curiosity and innovative teaching, is attracted by the college's mission to promote equitable access to educational opportunities, cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities, is focused on student academic achievement and postgraduate outcomes, welcomes difference and models respectful interaction with others, and engages with the community both within and outside of ACC.

Equal Opportunity

As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Campus Safety Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.
Austin Community College produces an Annual Security Report as required by the Clery Act. This report includes statistics from the previous three years concerning reported crime that occurred on campus; public property adjacent to and accessible from campus; and in certain non-campus buildings/property owned or controlled by ACC. The report includes institutional policies concerning campus security and other safety information.