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About the Role
Reporting to the Chief Advisory Officer, the Executive Assistant plays a key role in optimizing the work of the CAO and the VPs of Philanthropic Advising and Impact-First Investing. This role will own schedule coordination, arranging travel, and meeting logistics for the three Advisory Team leadership roles, and is responsible for supporting the daily work of the CAO.
Responsibilities
- Manage the CAO’s calendar and time, performing complex scheduling across global time zones, actively maintaining project time requested, and ensuring that issues and schedules are shared as appropriate.
- Arrange CAO’s international and domestic travel, meeting space, agendas, written materials, and assemble documents as needed to prepare for each.
- Ensure the CAO is fully briefed and prepared for meetings, events, and trips by proactively providing or obtaining background information for these commitments.
- Correspond with important stakeholders and partners on behalf of the CAO, including being copied directly into scheduling threads to ensure seamless continuity and timely response.
- Ensure that files, both electronic and paper, are organized and current using Climate Lead’s systems.
- Proactively manage, complete, and process own expense reports as well as reports for the CAO.
- Provide support to CAO in processing invoices and contracts.
- Generate and implement ideas for systems, programs, and operational improvements to support the Advisory team and CAO’s work.
- Manage the VP PA’s and VP IFI’s calendars and time, performing complex scheduling across global time zones, actively maintaining project time requested, and ensuring that issues and schedules are shared as appropriate.
- Arrange VP PA’s and VP IFI’s international and domestic travel.
- Proactively manage, complete, and process VP PA’s and VP IFI’s expense reports.
Requirements
- 7+ years of high-level administrative work experience and at least 4 years in a senior administrator/executive assistant role or equivalent.
- Past experience interacting with high-level leaders.
- Excellent written and verbal communication skills.
- Demonstrates patience, flexibility, a keen sense of tact and discretion, and a high level of professionalism.
- Ability to work and adapt in a fast-paced, sometimes ambiguous environment, taking high-level direction and running with it independently.
- Strong ability to prioritize and manage others at all levels of the organization.
- Highly organized and “forward thinking” (i.e., looking ahead to deadlines and conflicts).
- Ability to handle sensitive matters with discretion, highest integrity, and confidentiality.
- Experience coordinating and creating collaborative environments among organizations is preferred.
- Experience working in a startup or fast-growth environment is a plus.
- International work experience or past experience supporting leaders working internationally is a plus.
Skills
- Google Workspace (Gmail, Docs, Sheets, Slides)
- Project management software (Asana)
- CRM data entry and maintenance (Salesforce)
Location
- San Francisco, CA
Work Type
- Hybrid
Experience Level
- 4+ years in a senior administrator/executive assistant role or equivalent
- 7+ years of high-level administrative work experience
Salary/Compensations
- $130,500 - $145,000
About the Company
- Climate Lead empowers philanthropic leaders everywhere to take immediate and far-reaching climate action.
- Climate Lead equips new climate philanthropists with the information and insights they need to drive transformative solutions by serving as an impartial guide.
- We cut through the complexity by curating roadmaps in partnership with a diverse network of experts to help philanthropists make a bold impact on climate from day one.
Equal Opportunity
- At the Climate Lead, we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent.
- We do not discriminate on the basis of or traits historically associated with race, color, religion, religious creed, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status), domestic violence victim status, political affiliation, and any other status protected by state or federal law.