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About the Role

The Proposal Specialist is responsible for managing the end-to-end delivery of Requests for Proposal (RFPs), Requests for Information (RFIs), proactive proposals, and finalist presentations for strategic client opportunities. This role serves as the project manager and central coordinator throughout the pursuit lifecycle, ensuring submissions and presentations are compliant, compelling, client-focused, and aligned to the overall win strategy. The Proposal Specialist partners closely with Sales, Product, Subject Matter Experts (SMEs), Pricing, Legal, Risk, Marketing, and other stakeholders to orchestrate proposal development, drive accountability, manage timelines, and deliver high-quality client-facing materials that enhance win rates and support revenue growth.

Responsibilities

Own the full lifecycle of assigned RFPs, RFIs, and proposal opportunities from intake through final submission.
Develop and manage proposal project plans, milestones, deliverables, and deadlines.
Facilitate kickoff meetings and establish clear roles, responsibilities, and response schedules.
Monitor progress, identify risks, escalate issues, and drive timely completion of all deliverables.
Ensure adherence to proposal governance, quality standards, and approval processes.
Draft, edit, and tailor proposal responses to align with client requirements, business objectives, and win themes.
Translate complex business, product, and technical information into clear, persuasive, client-focused narratives.
Ensure proposals effectively articulate business outcomes, value propositions, competitive differentiation, and organization capabilities.
Maintain consistency of messaging, branding, formatting, and quality across all proposal deliverables.
Partner with Sales to understand client objectives, competitive dynamics, and opportunity strategy.
Coordinate contributions from Product, Pricing, SMEs, Legal, Risk, Operations, Marketing, and other stakeholders.
Drive stakeholder accountability for content completion, reviews, approvals, and deadlines.
Facilitate review cycles and consolidate feedback from multiple contributors into a cohesive final response.
Lead the development and coordination of finalist presentations for strategic pursuits.
Ensure alignment between written proposal responses and finalist presentation messaging.
Collaborate with Sales and solution teams to build compelling presentation narratives, win themes, and client-specific value propositions.
Manage presentation development, executive reviews, rehearsal sessions, and final production of presentation materials.
Support presenter coaching and readiness to ensure a successful client-facing delivery.
Leverage proposal content libraries, templates, and reusable assets.
Identify content gaps and partner with stakeholders to develop new content.
Ensure content remains accurate, current, and aligned to approved messaging.
Utilize proposal management technologies and AI-enabled tools to improve efficiency and consistency.
Participate in proposal debriefs, win/loss reviews, and process improvement initiatives.
Recommend enhancements to proposal workflows, governance, quality assurance, and stakeholder engagement models.
Help establish best practices that improve proposal effectiveness, speed, scalability, and overall win rates.
Participates in the identification, design, development and implementation of assigned projects.
Assigned projects may be general or systems related in nature.
Interfaces with internal and external resources to ensure successful and timely completion in accordance with user needs.
Participates in training users and evaluating the project.
Manages performance of the project team and evaluates overall team performance.

Requirements

Bachelor's degree in Business, Marketing, Communications, English, Finance, or a related field.
5+ years of experience in proposal management, proposal writing, sales support, marketing, communications, or a related discipline.
Experience managing complex, cross-functional RFP and proposal efforts.
Strong project management, organizational, and prioritization skills.
Exceptional writing, editing, proofreading, and communication abilities.
Ability to influence stakeholders and drive accountability without direct authority.
Strong attention to detail with a commitment to quality and accuracy.
Comprehensive knowledge of assigned business line or functional area.
Demonstrated management and leadership skills.
Strong organizational and analytical skills.
Advanced knowledge of project management.
Ability to identify and resolve exceptions and to analyze data.
Excellent verbal and written communication skills.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Skills

Proposal management
Proposal writing
Sales support
Marketing
Communications
Project management
Organizational skills
Prioritization skills
Writing
Editing
Proofreading
Communication
Attention to detail
Storytelling
Content management
Knowledge management
Proposal management platforms
Responsive (RFPIO)
Seismic
Executive-level presentations
Finalist presentations
APMP certification
Financial services industry experience
Technology industry experience
Payments industry experience
Healthcare industry experience
B2B industry experience
AI-enabled tools

Location

U.S. Bank

Work Type

Full-time

Experience Level

5+ years of experience

Education Level

Bachelor's degree

Salary/Compensations

$119,765.00 - $140,900.00

Benefits

Healthcare (medical, dental, vision)
Basic term and optional term life insurance
Short-term and long-term disability
Pregnancy disability and parental leave
401(k) and employer-funded retirement plan
Paid vacation (from two to five weeks depending on salary grade and tenure)
Up to 11 paid holiday opportunities
Adoption assistance
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
Incentive and recognition programs
Equity stock purchase
Pension

About the Company

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Equal Opportunity

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services.
U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.