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About the Role
The Office Administrator (OA) will work directly with the Office Managing Principal (OMP) to provide oversight of daily operations and administration within the office(s). This role will also collaborate with the Director of Office Administration, Senior Director of Operations, and various department leaders to drive firm initiatives.
Responsibilities
- Manage day-to-day office operations enabling the Office Managing Principal (OMP) to focus on practice and business development.
- Assist with strategic and tactical initiatives.
- Work collaboratively with the Office Managing Principal (OMP) to oversee day-to-day office management.
- Support and adhere to all firm policies and procedures.
- Review office expense reports and office general ledgers monthly to monitor expenses and track adherence to approved budget.
- Directly manage legal secretaries, office services, and other support staff, mentoring and helping develop their skills.
- Coordinate the annual evaluation and compensation process for staff, conduct midyear evaluations, and interim evaluations for new support staff.
- Assist as needed with the attorney evaluation process.
- Manage staff hiring, onboarding, orientation, and training, as well as assist with attorney onboarding.
- Manage off-boarding of terminated employees.
- Manage office workflow, assess workloads, and manage staff assignments.
- Monitor staff attendance, vacations, and other absences/leaves.
- Perform timely approval of timecards and monitor all office overtime.
- Coordinate leaves of absence with the HR team.
- Oversee mail/supply operations for optimum efficiency.
- Identify staff training opportunities/needs and coordinate logistics with internal department leaders.
- Perform other administrative duties as assigned.
- Act as a liaison to IT, Facilities, HR, Marketing, and other Business Services departments.
- Prepare office operating budgets in conjunction with relevant finance team members.
- Assist with the implementation of firmwide initiatives, providing insight and feedback to project teams.
- Partner with HR Business Partner to monitor and manage employee relations issues.
- Stay current with Firm technology enhancements/upgrades to act as the primary office escalation point of contact.
- Partner with Facilities on office renovations, relocations, and maintenance.
- Support local Marketing events and the Marketing/Business Development Manager.
Requirements
- Minimum 3-5 years of law firm administration and/or relevant experience.
- Strong management skills with prior direct supervisory responsibility.
- Excellent oral and written communications skills.
- Comfort communicating at all levels of an organization.
- Strong relationship management skills.
- Well-developed and professional interpersonal skills.
- Ability to travel to offices when required.
- Ability to manage staff effectively across multiple locations.
- Ability to work in a fast-paced environment and adapt to changes.
- Innovative and creative in approaching administrative office functions.
- Highly detail-oriented with the ability to multi-task.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Basic knowledge of finances and accounting.
- Prior experience working in a law firm desired.
- Skilled in NetDocs document management is a plus.
Skills
- Management
- Supervisory
- Oral communication
- Written communication
- Interpersonal communication
- Relationship management
- Staff management
- Adaptability
- Creativity
- Detail-orientation
- Multi-tasking
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Financial knowledge
- Accounting knowledge
- NetDocs document management
Location
- Dallas
- Austin
- Indianapolis
Work Type
- Full-time
Experience Level
- 3-5 years
Education Level
- Undergraduate degree required
- Advanced degree preferred
About the Company
- Focused on employment and labor law since 1958, Jackson Lewis P.C. has over 1,000 attorneys in major cities nationwide.
- The firm's attorneys identify and respond to new ways workplace law intersects business.
- They help employers develop proactive strategies, strong policies, and business-oriented solutions to cultivate high-functioning workforces.
- The firm emphasizes belonging and respect for the contributions of every employee.
- Jackson Lewis P.C. is ranked in the First Tier nationally by U.S. News - Best Lawyers® “Best Law Firms” in Labor and Employment Litigation, Employment Law, and Labor Law on behalf of Management.
Equal Opportunity
- We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.