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About the Role

The executive assistant senior will provide skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Responsibilities

Serve as the point person to maintain all calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.
Coordinate all travel arrangements (flights, cars, hotels and meals, etc.).
Submit expense reports in a timely manner.
Be responsible for meeting management administration, including handling all meeting invitations and logistics, tracking attendees, taking notes and following up with action items.
Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly.
Routinely handle confidential correspondence.
Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.
Prepare and proofread information, including correspondence, PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.
Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.
Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed.
Serve as the “go-to” resource to deliver a consistent and positive experience.
Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.
Share knowledge of firm systems, tools and industry knowledge when appropriate.
Collaborate with other executive assistants, including identifying and establishing best practices.
Provide training to others when appropriate.
Perform other duties as assigned.

Requirements

Must be punctual and able to adapt to changing schedules
Ability to convey instructions clearly and concisely and be responsive when required
Maintains professionalism in demeanor, conversation and attire

Skills

Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed
Working knowledge of tools, resources and technology required with assigned responsibilities
Ability to communicate, effectively with a diverse audience
Effective organization, prioritization and time management skills, and strong attention to detail
Excellent people skills
Strong grammar and proofreading skills and experience
Ability to prepare presentations, including charts, graphics and tables, speaker notes and handouts, etc.
Ability to balance multiple tasks and projects
Ability to facilitate discussions with leaders
Ability to manage at a macro level and identify when a refined approach is necessary
Ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change
Works collaboratively with the executive assistant supervisor/manger to provide support across the enterprise particularly during peak times
Experience with project management tool(s)

Location

Hybrid

Work Type

Hybrid

Experience Level

3+ years of relevant experience in a related field or area
2+ years of experience in related field

Education Level

Associate degree

Salary/Compensations

$61,400 - $101,800

Benefits

Competitive benefits and compensation package
Total rewards program

About the Company

The leading provider of professional services to the middle market globally.
Purpose is to instill confidence in a world of change, empowering clients and people to realize their full potential.
Exceptional people are the key to unrivaled culture and talent experience and ability to be compelling to clients.
Offers an environment that inspires and empowers thriving both personally and professionally.

Equal Opportunity

All applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender; sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.
Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership.
RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities.
If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.
RSM will consider for employment qualified applicants with arrest or conviction records.
For those living in California or applying to a position in California, please click here for additional information.