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About the Role
The Executive Assistant II will provide high-level administrative and project-based support for the Chief Information Officer, requiring broad experience and a thorough knowledge of organizational policies and practices.
Responsibilities
- Provides day-to-day administrative support including managing mail, calendar, scheduling, agendas, and travel.
- Prepares correspondence, forms, reports, and presentation materials.
- Completes forms and reports on sensitive and confidential matters and assists with executive files, confidentiality agreements, corporate legal files, and board minute books.
- Acts as a bridge for communication between internal departments, demonstrating leadership to maintain credibility, trust, and support with senior leadership.
- Communicates on behalf of the EVP or President both internally and externally.
- Tracks and coordinates with staff to ensure completion of action items for the President or EVP.
- Manages assigned high-profile internal and external events.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, determining appropriate action.
- Prioritizes and manages multiple projects simultaneously, addressing issues in a timely manner.
- Coordinates or participates in special projects requested by the EVP and/or President, including People Organization projects.
- Facilitates multiple projects, prioritizing competing demands and adjusting based on executive priorities.
- Monitors for process improvement opportunities, makes recommendations, and implements plans for improvement.
- Provides support, guidance, and mentorship to Executive Assistant I's.
- Provides support to the team and leaders.
- Assists with daily activities and special projects.
- Performs other duties as requested or assigned.
Requirements
- 6+ years of experience supporting the executive level.
- Experience supporting an executive or similarly-leveled position in an administrative support capacity required.
- Experience coordinating director+ meetings, leadership onsites, all-hands, and other associated technology events.
- Technical proficiency and ability to leverage AI tools (e.g., Copilot) to improve efficiency.
- Skilled in presentations preparation, meeting technology, and communications.
- Excellent written, verbal, and interpersonal skills.
- Proficient in Microsoft Office applications.
- Professional approach, good judgment, and creative problem-solving abilities.
- Strong critical thinking, problem-solving, and analytical skills.
- Ability to maintain confidentiality in a variety of matters.
- Time management with an ability to prioritize tasks.
- Ability to multi-task and manage priorities and workflow.
- Ability to accurately prepare and maintain records, files, and reports.
- Requires a background check.
- Proof of eligibility to work in the United States must be provided if selected for hire.
- Unable to hire individuals residing in Alaska, North Dakota, Nebraska, Hawaii, Oklahoma, Vermont, Maine, West Virginia, New Hampshire, Wyoming, Puerto Rico, District of Columbia (Washington D.C.) or other US Territories.
Skills
- AI tools (e.g., Copilot)
- Presentations preparation
- Meeting technology
- Communications
- Written communication
- Verbal communication
- Interpersonal skills
- Microsoft Office applications
- Critical thinking
- Problem-solving
- Analytical skills
- Confidentiality
- Time management
- Prioritization
- Multi-tasking
- Workflow management
- Record keeping
- File maintenance
- Report preparation
Location
- Remote
Work Type
- Remote
- Full-time
Experience Level
- Executive level support
Education Level
- Bachelor’s degree preferred
Salary/Compensations
- $64,357 - $134,845
Benefits
- Competitive base and incentive pay
- 401(k) with robust matching and non-matching contributions
- Rich medical & pharmacy benefits
- 100% employer-paid dental and vision benefits
- Holistic wellbeing program with deep financial incentives
- Generous paid time off plus 12 paid holidays and your birthday off
- Culture of growth and learning: career development; tuition reimbursement; recognition program
- Family support: adoption assistance, fertility treatment, child, elder & pet care assistance
- Social responsibility and volunteer opportunities
- Employee discount program
About the Company
- Delta Dental is dedicated to safeguarding the health and financial stability of its employees and their loved ones, fostering personal growth and holistic wellbeing.
- The company offers a life-changing rewards package and a culture of growth and learning.
- Delta Dental champions an inspirational workplace through its commitment to trust, service, excellence, and innovation.
- Joining Delta Dental means working for a company that offers stability, balance, leadership opportunities, and a team-focused environment.
- Since 1955, Delta Dental has offered comprehensive, high-quality oral health care benefits to millions of enrollees and built the strongest network of dental providers in the country.
- The Delta Dental of California network includes affiliates providing dental benefits to more than 31 million people across 15 states, the District of Columbia, Puerto Rico, and the Virgin Islands.
- The company and its affiliates are part of Delta Dental Plans Association (DDPA), a not-for-profit national association.
- Through its national network, Delta Dental offers dental coverage in all 50 states, Puerto Rico, and other U.S. territories.
- Delta Dental offers vision coverage through DeltaVision in 15 states and the District of Columbia.
- Collectively, Delta Dental delivers benefits to more Americans than any other dental insurance company.
Equal Opportunity
- Delta Dental Ins. is an equal opportunity employer and is committed to providing a professional work environment free from discrimination and harassment.
- Individuals seeking employment at Delta Dental are considered without regard to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, actual or perceived physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.
- Delta Dental is committed to providing equal employment opportunities to all employees and applicants for employment.
- Delta Dental has adopted and maintains an Equal Employment Opportunity Policy, Harassment-Free Work Environment Policy, and Respectful Workplace policies and will not tolerate violations of these policies.