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About the Role
Intercontinental Exchange (ICE) is seeking an organized and detail-oriented Junior Event Associate to support the planning and execution of events for its Fixed Income & Data Services (FIDS) and Exchange businesses. This role will assist with the coordination and delivery of digital and in-person events across the U.S. and EMEA, ensuring a seamless experience for attendees, stakeholders, and partners.
Responsibilities
- Assist with the planning, coordination, and execution of logistical and operational aspects of digital and in-person events.
- Support the delivery of hosted events, sponsored conferences, and webinars to ensure a high-quality attendee experience.
- Coordinate event logistics, including registrations, attendee communications, venue details, catering, audiovisual requirements, and event materials.
- Collaborate with internal stakeholders and external vendors to support event planning and execution.
- Help maintain and enhance the ICE brand presence across all events and marketing initiatives.
- Assist in managing event timelines, project plans, and deliverables to ensure deadlines are met.
- Support the negotiation and coordination of event-related services with venues, hotels, caterers, and other vendors in partnership with procurement and senior team members.
- Partner with Growth Marketing, Social, and Content teams to promote events and extend the value of event content.
- Track event expenses, assist with budget management, and maintain accurate event records and reporting.
- Provide responsive support to business units, clients, vendors, and event attendees, ensuring timely communication and issue resolution.
- Identify opportunities to improve event processes, efficiencies, and attendee experiences.
- Assist with post-event reporting, feedback collection, and lessons-learned initiatives.
- Assist with packing and shipping to and from events.
Requirements
- 1+ years of experience in event coordination, marketing, hospitality, administrative support, or a related field.
- Positive attitude and strong interpersonal skills with a customer-service mindset.
- Strong organizational and time-management skills with the ability to prioritize multiple projects and deadlines.
- Excellent verbal and written communication skills.
- Ability to build and maintain positive relationships with internal teams, clients, vendors, and other stakeholders.
- Strong attention to detail and problem-solving skills.
- Ability to work effectively in a collaborative and cross-functional environment.
- Proficiency with Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word.
Skills
- Event coordination
- Marketing
- Hospitality
- Administrative support
- Webinar support
- Virtual event support
- Online meeting platform support
- Content development
- Agenda coordination
- Event communications
- Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- ON24
- Zoom
- Eloqua
- Salesforce
- Monday.com
Location
- New York
Work Type
- Full-time
Experience Level
- Junior
- 1+ years
Education Level
- Bachelor's degree preferred
Salary/Compensations
- $55,000 - $70,000 USD
Benefits
- Healthcare coverage (medical, dental and vision)
- 401(k) plan
- Life insurance
- Time off
- Paid leave for qualifying circumstances
About the Company
- Intercontinental Exchange (ICE) hosts and participates in conferences, webinars, and industry forums that bring together corporate leaders and market participants from around the world.