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About the Role
The Office Manager provides skilled, efficient, and confidential secretarial/clerical support to clubhouse senior staff. This role involves preparing correspondences, reports, maintaining schedules, answering phone calls, and managing files.
Responsibilities
- Serve as the Clubhouse receptionist, greeting visitors, answering phone calls, and receiving messages professionally.
- Create and submit requested reports in a timely manner.
- Prepare administrative packets for submission to Headquarters weekly.
- Maintain and update all clubhouse documents.
- Handle and log all checks, cash, and petty cash items, ensuring all money is secured professionally.
- Monitor office supplies and order as needed.
- Maintain all administrative and correspondence files.
- Create a safe and inviting environment for staff and clubhouse members.
- Develop rapport with clubhouse members and staff, offering suggestions and recommendations.
- Evaluate the condition of all office equipment annually.
- Provide additional assistance needed within the Clubhouse setting.
Requirements
- At least 2 years of work-related experience.
- Ability to communicate effectively with young people (ages 6-18) and organizational personnel professionally.
- Strong written and verbal communication skills.
- Excellent follow-up skills.
- Highly motivated and dedicated to the organizational mission.
- Extremely organized and detail-oriented.
- Able to handle multiple tasks in a fast-paced environment.
Skills
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Location
- Onsite
Work Type
- Full-time
Experience Level
- 2+ years
Education Level
- High school diploma required
- College experience preferred
About the Company
- This job operates in a youth center office environment.
Equal Opportunity
- It is the policy of Madison to provide equal employment opportunity without regard to race, color, religion, sex, national origin, age, disability, or veteran status.
- Madison undertakes affirmative action in compliance with all federal, state, and local requirements to recruit a diverse pool of applicants and ensure non-discriminatory employment practices.
- Affirmative action applies to all employment practices, including hiring, promotion, transfer, recruitment advertising, layoff or termination, rates of pay, compensation, and selection for training.
- Personnel decisions are made based on an individual’s capacity to perform a job and the feasibility of any necessary job accommodation.