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About the Role
Local Foreigner is seeking an Office Manager to oversee daily operations of the New York office and maintain key business systems like Salesforce and SharePoint. This role is for a highly organized and resourceful individual who enjoys problem-solving and supporting others.
Responsibilities
- Own day-to-day operations of the New York office, including mail, supplies, kitchen, furniture, shared spaces, maintenance, and repairs.
- Manage relationships with vendors, including landlord, property management, cleaning crew, and telecommunications providers.
- Coordinate company mobile phone plans and devices.
- Maintain the company calendar and coordinate internal meetings and office-wide events.
- Attend meetings to take notes, document action items, and distribute recaps.
- Partner with the HR Manager on employee onboarding and offboarding logistics.
- Partner with the HR Manager on workplace improvements and basic office safety.
- Greet visitors and direct occasional incoming calls and inquiries.
- Support the Accounting team with check processing and Help Desk requests.
- Support the Partners with business-related administrative needs.
- Own data management and data quality across Salesforce and SharePoint.
- Direct Admin Coordinators on data maintenance, cleanup, and quality control.
- Own the organization and upkeep of the Passport knowledge base and internal guides.
- Answer and manage assigned Help Desk requests in coordination with the IT Systems Manager.
Requirements
- Bachelor’s degree or equivalent professional experience.
- 3+ years of experience in office management, operations, or administrative support.
- Experience coordinating or directing the work of others.
- Highly organized, proactive, and resourceful, with strong follow-through.
- Strong written and verbal communication skills.
- Ability to interact professionally with colleagues, Partners, visitors, vendors, and external partners.
- Comfortable owning data in business systems.
- Proficient in Microsoft Office.
- Able to exercise sound judgment, maintain confidentiality, and adapt quickly.
- Positive, collaborative, and team-oriented.
- New York-based.
- Able to work in-office five days per week.
- Availability for occasional after-hours office needs.
Skills
- Salesforce
- SharePoint
- Jira Service Management
- Confluence
- Microsoft Office
Location
- New York
Work Type
- In-office
- Remote Fridays after six months
- Additional remote workdays
Experience Level
- 3+ years of experience
Education Level
- Bachelor's degree or equivalent professional experience
Salary/Compensations
- $90,000 Annually
Benefits
- Employee medical, dental & vision benefits
- Retirement & Profit-Sharing Plan (401k)
- 15 days of Paid Time Off
- 11 annual holidays
- 4 religious floating holidays
- Remote Fridays after six months of employment
- Up to 20 additional one-off remote workdays per year
- Training & Development opportunities
About the Company
- Local Foreigner is a boutique consultancy specializing in high-end curated travel.
- Our mission is to deliver the most personalized travel experience through caring service and a seamless planning process.
- We embody a sophisticated global perspective paired with warm, personal service.