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About the Role
The Assistant, Professional Development - CLE provides administrative and operational support to the Professional Development CLE team, supporting the firm’s CLE compliance efforts and the successful delivery of internal and client-facing training programs.
Responsibilities
- Manage calendars and coordinate meetings, including scheduling and other needs.
- Monitor the CLE inbox and assist the team with tracking, responding to, and organizing incoming emails.
- Maintain CLE records for internal tracking and outside reporting purposes.
- Update internal CLE tracking records relating to both internal and external CLE programs.
- Enter new attorneys into CE Manager and remove departing attorneys from CE Manager.
- Assist with CLE-related aspects of departure packages for departing attorneys.
- Assist with maintaining accreditation in jurisdictions where the firm is an accredited provider and applying for accreditation in other jurisdictions.
- Assist with preparing and submitting year-end reports, accredited provider renewal applications, and other mandatory CLE reports.
- Assist with applying for individual program accreditation and/or individual attorney CLE credit in jurisdictions in which the firm is not an accredited provider.
- Support the team in administering the Firm’s in-house, vendor, and online CLE offerings.
- Learn CLE program procedures for in-house and client programs.
- Coordinate with Professional Development and Business Development teams to coordinate invitations, materials, sign-in sheets, remote participation forms, timed agendas, evaluations, and other required paperwork for in-person and virtual training programs.
- Enter firm-sponsored CLE programs into the Firm’s CLE tracking database.
- Regularly compile feedback received through the Firm’s CLE tracking database and distribute to program presenters.
- Assist in maintaining online CLE records for attorneys, including updating the Firm’s CLE tracking database to reflect both attendance information for firm-sponsored programs and CLE certificates from outside programs attended by attorneys.
Requirements
- Client service-oriented with strong responsiveness and independent problem-solving skills.
- Excellent written, verbal, and interpersonal communication skills.
- Demonstrated organizational skills and ability to manage multiple deadlines in a fast-paced environment.
- Strong judgment, discretion, and follow-through.
- Strong attention to detail.
- Ability to proofread documents for typographical, spelling, grammatical, and formatting errors.
- Ability to work collaboratively with lawyers and business services professionals while maintaining a positive, team-oriented approach.
- Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment.
- Ability to maintain the confidentiality of Firm and client information.
- Availability during standard office hours and the ability to respond to email promptly outside of standard office hours and on weekends.
Skills
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe Acrobat, and other business applications.
- Comfort working with databases and tracking systems.
- Experience with CE Manager, viLMS+CLE or similar systems is a plus.
Location
- New York
Work Type
- Full-time
Experience Level
- One or more years of relevant administrative or professional services experience preferred.
Education Level
- Bachelor’s degree required.
Salary/Compensations
- $65,000.00 - $70,000.00
Benefits
- Comprehensive benefits package.
About the Company
- Davis Polk & Wardwell LLP is an elite global law firm with world-class practices across the board.
- Clients rely on Davis Polk for their most challenging legal and business matters.
- The firm has offices in key financial centers and political capitals.
- Over 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions.