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About the Role

The Kentucky Department for Community Based Services (DCBS) is seeking candidates for an Administrative Specialist Senior. This role provides professional support to division heads, implements programs, and manages various complex projects. Potential candidates should possess strong organizational skills, initiative, excellent communication abilities, attention to detail, and a willingness to collaborate within a team.

Responsibilities

Provides professional support to the division head, office or unit in developing, implementing and maintaining various complex programs, projects or activities.
Serves as Safe Space liaison for region, providing guidance on internal procedures and attending meetings.
Assists region with solving complex issues and tracking/submitting relevant reports.
Tracks and monitors the process of Safe Space issues until resolution.
Answers phones, emails, and communicates effectively with the public, staff, and supervisors.
Answers inquiries within the assigned scope of responsibility and interprets policy and procedures.
Serves as timekeeper for regional and field staff.
Provides support and assistance to regional staff and administrative specialists.
Systematically checks funds to avoid overspending and project budgetary needs.
Inspects and maintains contract services and advises management on fiscal matters.
Administers fiscal policy and procedures and prepares budget reports.
Prepares and tracks purchase requests.
Obtains, compiles, prepares, drafts and/or maintains documents, reports, files, and share sites.
Performs other duties as assigned.

Requirements

Integrity and professionalism
Experience in personnel related field
Productivity with accuracy and compliance
Excellent written and verbal communication skills
Exceptional customer service skills
Detail oriented
Experienced in high-paced environment
Ability to work well under pressure
Willingness to work as part of a team
Ability to operate personal computers, office machines or other office equipment
Must submit to a fingerprint-based criminal background check by the Department of Kentucky State Police and the Federal Bureau of Investigation.
Must be authorized to work in the U.S. as verified by E-Verify.

Skills

Organizational skills
Initiative
Verbal communication skills
Written communication skills
Attention to detail
Teamwork
Customer service
Working under pressure
Operating personal computers
Operating office machines
Operating office equipment

Location

Laurel County regional office
Pulaski County regional office
Varies

Work Type

Full Time
Eligible for Overtime Pay
37.5 HR/WK
Telecommute may be authorized

Experience Level

Three years of professional, administrative, or business experience

Education Level

Graduate of a college or university with a bachelor's degree

Salary/Compensations

$40,070.64 - $60,106.80 Annually

About the Company

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families; improve safety and permanency for children and vulnerable adults; and, engage families and community partners in a collaborative decision-making process.
For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Equal Opportunity

An Equal Opportunity Employer M/F/D