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About the Role
The Manufacturers Association of Central New York (MACNY) seeks a Grant and Contract Administration Manager to manage contract administration, ensuring operational compliance, budget adherence, and successful project delivery for statewide partners. This role involves strategic planning and operational execution, requiring collaboration across departments to maximize grant deliverables.
Responsibilities
- Assemble internal budget workbooks, familiar with cost estimates, and justifications for proposals.
- Ensure all award documents meet compliance and policy standards.
- Oversee all administrative and financial aspects of awarded grants, including support contract performance tracking and compliance monitoring.
- Prepare, take ownership and manage contract documents such as subcontracts, consultant agreements, and amendments.
- Coordinate with program, finance, and legal teams to ensure grant terms and organizational policies are met.
- Analyze, resolve, and execute winning solutions for program contract issues or discrepancies.
- Maintain accurate records and catalogs of all grant-related documents, including financial details and compliance reports.
- Understand grant project progress, deliverables, and milestones in line with contract expectations.
- Manage contract discrepancies promptly with effective resolution.
- Ensure adherence to all grant agreements, MOUs, and regulatory requirements maintaining full compliance.
- Maintain professional relationships with grantmaking organizations and stakeholders.
- Provide training and guidance to staff on grant and contract management processes.
- Drive continuous improvement initiatives to increase efficiency, reduce cycle times, and enhance service delivery.
- Perform other duties as assigned.
Requirements
- Proven experience in nonprofit grant management and contract administration.
- Strong knowledge of grant writing, budgeting, and financial reporting.
- Ability to manage multiple projects and meet deadlines.
- Excellent organizational, communication, and analytical skills.
- Solid understanding of compliance requirements for federal, state, and private funders.
- Ability to quickly learn projects and seeks clarification on project activities as needed.
- Proficient with Microsoft Office Suite and related software such as Adobe.
- Strong relationship building skills working with internal and external partners.
- Contract experience with working with legal entities.
- Experience in Contract Management and delivered successful legal contract resolutions.
- Experience managing contracts using effective tracking software to accurately share data as needed.
- Must be able to successfully pass a background check.
- Must possess a valid driver's license.
Skills
- Grant management
- Contract administration
- Grant writing
- Budgeting
- Financial reporting
- Project management
- Deadline management
- Organizational skills
- Communication skills
- Analytical skills
- Compliance management
- Microsoft Office Suite
- Adobe
- Relationship building
- Legal contract resolution
- Contract tracking software
Location
- Central New York
Work Type
- Remote Position: No
- Office hours Monday – Friday, 8:30am – 5:00pm
- Flexibility in availability to support occasional activities outside of regular business hours.
Experience Level
- 3 plus contract experience
Education Level
- Bachelor’s degree in business, public administration, or accounting
Salary/Compensations
- USD $70,000.00/Yr. - USD $80,000.00/Yr.
About the Company
- The Manufacturers Association of Central New York (MACNY) is a not-for-profit 501(c)(6) association representing over 300 businesses and organizations across Central and Upstate New York.
- Member companies employ over 50,000 workers across 26 counties.
- MACNY provides members with training and leadership development, networking events, workforce development, human resources services, advocacy, energy and purchasing solutions, and organizational growth services and consulting.
Equal Opportunity
- MACNY employment practices and procedures and conditions of employment are administered without discrimination on the basis of race, color, creed, religion, sex, sexual orientation, age, marital status, national origin, ancestry, genetic characteristics, medical conditions, status as a victim of domestic violence, veteran status, special disabled veteran or disability, or non-job-related felony conviction record (or any other legally protected status) including, but not limited to, recruiting, hiring, promotion, training, compensation, benefits, retention and termination in accordance with applicable federal laws.