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About the Role
We are looking for a highly organized and detail-oriented Entity Administrator to manage the daily administrative operations of our entities in Austria, Germany, and France. Reporting directly to the CFO, you will serve as the operational bridge between our internal teams and local external advisors, ensuring that documents and communications flow smoothly and punctually.
Responsibilities
- Gathering and organizing month-end records (receipts, invoices, contracts, card statements) to forward seamlessly to the finance team
- Acting as the primary liaison for external accountants and advisors in Austria, Germany, and France, routing their requests and tracking pending items
- Performing basic checks to ensure collected documents and administrative data are complete and accurate before passing them along
- Maintaining a single master calendar for all local administrative and regulatory filing deadlines across all three entities
- Managing incoming correspondence from tax authorities, commercial registries, and local official bodies
- Handling first-line inquiries from German- and French-speaking vendors and customers (billing questions, payment confirmations)
- Gathering weekly payables and receivables figures to assist the finance team in planning cash flow and maintaining operational visibility
Requirements
- Near-native fluency (written and spoken) in German
- Professional fluency in French and English
- Strong time management skills with a disciplined approach to staying on top of recurring administrative and regulatory deadlines
- Proactive in spotting missing files, unattached receipts, or incomplete data
- Comfortable solving routine administrative questions independently and knowing when to escalate blockers
- Able to work smoothly across remote, distributed teams and maintain clear, positive communication with both internal teams and external partners
- Previous experience in administrative support, operational coordination, or payroll assistance within an international context or tech scale-up environment
- Familiarity with modern digital document tools, cloud storage solutions (e.g., Google Workspace, OneDrive), and team collaboration software (e.g., Asana, Confluence, Slack)
- Must be prepared to provide proof of eligibility to work in the country you’re applying for
- Cannot support relocation packages or visa sponsorship
Skills
- German
- French
- English
- Time management
- Organization
- Attention to detail
- Problem-solving
- Collaboration
- Communication
- Digital document tools
- Cloud storage solutions
- Team collaboration software
Location
- Austria
- Germany
- France
Work Type
- Remote
Experience Level
- Not specified
Education Level
- Not specified
About the Company
- team.blue is an ecosystem of 60+ successful brands working together across 22 European countries to provide its 3.3 million SMB customers with everything they need to succeed online by offering best-in-class expertise and services.
- team.blue's brands are a mix of traditional hosting businesses that offer services from domain names, email, shared hosting, e-commerce, and server hosting solutions and, as specialist SaaS providers, adjacent products such as compliance, marketing tools, and team collaboration products. This broad product offering makes it a one-stop partner for online businesses and entrepreneurs across Europe.
- At team.blue, our commitment to caring for the environment and each other is at the heart of everything we do. Our latest impact report showcases our ongoing ESG efforts and ambitious sustainability goals.
Equal Opportunity
- Everyone is welcome here. Diversity & Inclusion are at our core. Far above any technical competence, we value respect, openness, and trusted collaboration. We do not tolerate intolerance.