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About the Role

This role supports the Production Accountant, taking primary responsibility for purchase order creation and invoice processing within SAP/FMSUM. It involves managing supplier queries, processing petty cash, and assisting with the Soldo debit card system for productions.

Responsibilities

Support the Production Accountant
Take primary responsibility for purchase order creation for productions in SAP/FMSUM
Pass invoices to the correct approver for authorisation in SAP/FMSUM after verification by Production Accountants
Ensure supplier and PO are set up in SAP/FMSUM before passing to the SSC for processing
Deal with SSC and external supplier queries
Ensure maintenance of customer and vendor information in SAP/FMSUM
Update and resolve invoices in the weekly/monthly No PO Report issued by the SSC
Process all production petty cash/float entries for production accountants in SAP
Control production petty cash/floats, collecting from the bank and distributing within company guidelines
Assist with setting up “wallets” for new productions that require a Soldo account
Monitor the balance of the wallet and request a top up from the SSC department when necessary
Assist with creating and ordering Soldo cards as per Production Manager’s request
Monitor the balance of every Soldo card and action top ups when necessary with Production Accountant’s approval
Monitor the spend of every Soldo user, ensuring all transactions are business-related and receipts are uploaded
Reconcile the spend for every Soldo user on a regular basis
Enter all floats and expense forms onto the SAP system
Work as a full-time assistant on a particular production if required
Provide support and back-up for the production team as required
Reconcile and re-post central recharges
Reconcile and prepare monthly credit card claims
Reconcile and prepare petty cash claims and dispense petty cash for reimbursement and/or floats
Prepare and post journals to ensure costs are reported on the correct cost codes
Input Purchase Orders on SAP/FMSUM, create new Vendor accounts and deal with supplier queries
Ensure all production accounting paperwork is correctly filed
Ad-hoc work as required by the Production Accountant
Support and facilitate finance reporting
Reconcile and correct any differences in the petty cash journal to GL balances each month end
Set Up and manage production WBS and DPS codes
Maintain, update and distribute authority table for Fremantle UK
Assist reconciling the Cost Manager and preparing Month End Cost Reports
Ad-hoc work as directed by the Head of Production Finance
On an ad-hoc basis perform independently on small productions
Produce the monthly cost report package including detailed costs to complete, variance report and progress report
Get the monthly cost report package signed off by the Head of Production Finance before submission to the Head of Production
Ensure the overhead recoveries are adequate and prepare the monthly overhead cash flow
Control all production expenditure by coding and managing authorisation of invoices, expense forms, cheque requisitions and petty cash/floats
Control and reconcile all production petty cash/floats
Raise sales invoices on a timely basis and chase outstanding debtors, flagging any issues to central finance
Reconcile and clear down the production recharge account
Open the production bank account and ensure it is closed at the end of the production
Prepare the production close down report package and get it signed off by the Head of Production Finance
Assist central finance in closing the production in the finance systems

Requirements

Prior experience working within the finance department of a medium-sized company
Proven purchase ledger experience
Experience of working within a TV/Film production environment would be an advantage
Highly numerate
PC Literate – including Excel, Word, Email
Experience with SAP would be a distinct advantage
Creative: Understands other points of view and changes own approach or stance to suit the needs of the situation
Understand the creative output of the company and how that can be supported financially
Commercial: Shows integrity in dealing with confidential information and material
Collaborative: Work harmoniously in a team, whilst understanding the responsibility of authority and need to refer up when appropriate
Excellent inter-personal, communication and relationship building skills with a friendly and approachable attitude
Confident
Responds to changing circumstances and is resilient, flexible, and willing to depart from plans when occasion demands
Production Finance Assistants may be required to work unsociable hours and in various locations dependent on the need of production

Skills

SAP/FMSUM
Excel
Word
Email
Purchase Order Creation
Invoice Processing
Supplier Query Management
Petty Cash Management
Soldo System
Financial Reporting
Cost Management
Journal Entries
Vendor Account Management
Credit Card Reconciliation
Bank Reconciliation
Sales Invoicing
Debtor Management
Interpersonal Skills
Communication Skills
Relationship Building

Location

Stephen Street, London

Work Type

Permanent
Full-time

Experience Level

Entry Level

Benefits

Generous company pension
Summer Fridays
Audience tickets
Employee assistance program
Access to free courses and training
EV scheme
Cycle to work scheme
Season ticket loan
Volunteer days

About the Company

Fremantle UK is one of the UK’s leading creators, producers and distributors of world-class entertainment, drama, film and documentaries.
As part of the global Fremantle group, we develop and produce bold, distinctive content that reaches audiences across the UK and around the world.
From award-winning entertainment formats such as Britain’s Got Talent, The Apprentice and Too Hot to Handle, to critically acclaimed dramas including The Responder, starring Martin Freeman, and internationally celebrated films such as Yorgos Lanthimos’ Oscar-winning Poor Things, Fremantle UK is home to some of the industry’s most recognised and talked-about programming.
Our Purpose: Creating the Extraordinary, Together.
We tell stories that connect people around the world, reflecting and celebrating the diversity of the communities we serve.
Through compelling and irresistible entertainment, we aim to engage, inspire and create meaningful cultural impact.
To achieve this, we bring together talented people from all backgrounds, experiences and perspectives both within our teams and across our productions.
We are committed to fostering an inclusive culture and creating opportunities for diverse talent in everything we do.
Fremantle is part of RTL Group, a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann.