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About the Role
Hitachi Energy is a global technology leader advancing a sustainable energy future. We are looking for an individual to support the M&S team by managing calendars, preparing documents, organizing meetings, handling communications, maintaining files, assisting with budgets, coordinating events, supporting projects, acting as a liaison, and ensuring compliance with regulations. This role is crucial in enabling a sustainable energy future.
Responsibilities
- Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements for M&S team members.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and adherence to company standards.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and distributing materials.
- Handle incoming and outgoing communications, including phone calls, emails, and postal mail, and direct inquiries to the appropriate personnel.
- Maintain and organize departmental files, records, and databases, ensuring confidentiality and easy retrieval.
- Assist with budget tracking, expense reporting, and procurement processes for the M&S department.
- Coordinate logistics for M&S events, conferences, and client meetings.
- Support the M&S team with various projects and initiatives as needed, including research and data compilation.
- Act as a liaison between the M&S department and other internal departments, as well as external clients and partners.
- Ensure compliance with applicable external and internal regulations, procedures, and guidelines.
- Live Hitachi Energy's core values safety and integrity, taking responsibility for own actions while caring for colleagues and the business.
Requirements
- Proven experience as an administrative assistant, executive secretary, or similar role, preferably within a marketing or sales environment.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and strong computer literacy.
- Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines.
- High level of accuracy and attention to detail.
- Ability to handle confidential information with discretion.
- Proactive, self-motivated, and able to work independently as well as part of a team.
- Strong interpersonal skills and a professional demeanor.
- High business fluency in both Japanese and English is a must.
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Computer literacy
- Organizational skills
- Time management skills
- Attention to detail
- Interpersonal skills
- Communication skills (written and verbal)
- Japanese language proficiency
- English language proficiency
Location
- Tokyo, Tokyo, Japan
Work Type
- Full time
- Hybrid working style applicable
Benefits
- Employment insurance
- Industrial injury insurance
- Health insurance
- Pension insurance
- Paid leave
- Bereavement leave
- Wedding leave
- Maternity leave
- Spousal maternity leave
- Parental leave
- Nursing care leave
About the Company
- Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all.
- We are advancing the world’s energy system to be more sustainable, flexible, and secure, and we collaborate with customers and partners to enable a sustainable energy future – for today’s generations and those to come.
- Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries, serving customers in utility, industry, transportation, data centers and infrastructure sectors.
- With innovative technologies and services including the integration of more than 150 gigawatts of HVDC links into the power system, we help make the energy value chain more efficient, making electricity more accessible to all.
Equal Opportunity
- Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability.
- As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling.
- As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.