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About the Role

The Evaluation & Social Impact (ESI) Administrative Coordinator provides dedicated support to the Vice President and ESI team, ensuring smooth and efficient operations through schedule management, meeting coordination, and documentation. This role acts as a key point of contact, fostering clear communication and creating a supportive environment.

Responsibilities

• Manage the ESI department calendar.
• Meet weekly for 1:1 supervision with the VP.
• Keep the VP informed of key commitments and follow up on action items.
• Manage the ESI inbox and mail, routing items appropriately.
• Draft and send timely updates, reminders, and follow-ups to staff and leadership.
• Schedule meetings and handle all logistics, including invites, room bookings, and Teams links.
• Capture meeting notes, track action items, and share follow-up materials.
• Support the planning and execution of key ESI initiatives.
• Help build and maintain systems to track program goals and data.
• Create visual summaries and support report development.
• Build and manage Monday.com boards to track project deliverables and incoming requests.
• Learn Apricot (URI's case management system) to support data requests and reporting.
• Coordinate logistics for trainings, workshops, and site visits.
• Manage food ordering and event logistics.
• Track attendance and registration and send reminders/follow-ups.
• Keep ESI files and SharePoint folders organized, archiving outdated materials.
• Manage the ESI Shared Drive and coordinate Intranet updates.
• Manage office supply ordering and maintain inventory levels.
• Coordinate invoice processing and reconciliation with Finance and Program Administration.
• Prepare and process check requests, expense documentation, and reimbursement submissions.
• Coordinate gift card distribution to programs.
• Perform other duties as assigned to support department needs.

Requirements

• 5+ years of executive support experience, ideally within a non-profit setting.
• Proven ability to anticipate needs and manage competing priorities.
• Genuine commitment to the mission and values of the Urban Resource Institute.
• Passion for advancing social impact work.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Exceptional organizational skills.
• Demonstrated ability to manage multiple priorities simultaneously while maintaining meticulous attention to detail.
• Process-oriented mindset with experience designing and implementing systems.
• Strong analytical and reporting skills.
• Ability to gather, synthesize, and present information clearly through professional, polished documentation.
• Must be able to sit for extended periods of time.
• Must be able to enter information in digital forms and spreadsheets.

Skills

• Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Adobe Acrobat
• Monday.com
• Apricot (URI's case management system)
• SharePoint
• Organizational skills
• Attention to detail
• Analytical skills
• Reporting skills
• Communication skills

Location

• New York, NY

Work Type

• Full-time

Experience Level

• 5+ years of executive support experience

Education Level

• Bachelor's degree required, preferably in Human Services, Nonprofit Management, or a related field.

Salary/Compensations

• $74,285.73

About the Company

• URI’s work is grounded in survivor-centered, trauma-informed, and culturally responsive care.
• URI delivers a robust continuum of Justice Initiatives—including economic empowerment, legal education and advocacy, prevention and youth programming, and abusive partner intervention—designed to break cycles of violence, instability, and poverty.
• URI also develops permanent affordable and supportive housing, advancing long-term pathways to safety, healing, and stability for families and communities.