Staff Assistant, Simulation Clinical Placement Team, College of Nursing
SUNY Downstate Medical Center · NY, US
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About the Role
The Staff Assistant will provide essential support to the Simulation Clinical Placement Team, including clinical placement coordination, communication with clinical sites and students, credentialing, data entry, roster development, and administrative support for the clinical placement process.
Responsibilities
- Provide day-to-day administrative support to the simulation and clinical placement teams.
- Maintain shared calendars and coordinate scheduling of clinical placements, simulation sessions, lab space, and equipment.
- Prepare, distribute, and track student placement documentation, including onboarding requirements, health and compliance records, and agency-specific paperwork.
- Support onboarding of standardized patients, adjunct faculty, and simulation operations staff.
- Assist with preparation of pre-briefing and debriefing materials, participant rosters, evaluation forms, and post-session data entry.
- Maintain accurate records in placement and simulation management systems.
- Support tracking inventory, consumables, and equipment service records; process purchase requests and coordinate with vendors and procurement.
- Draft correspondence, meeting agendas, and minutes; follow up on action items.
- Support preparation of reports and documentation for accreditation, program evaluation, and continuous quality improvement activities.
- Contribute to process improvement by identifying administrative bottlenecks and helping standardize workflows.
- Schedule, create, and send Committee meeting invitations with agenda and previous minutes.
- Take meeting minutes and record meetings on TEAMS.
- Send out meeting minutes to each committee for review.
- Create surveys using Qualtrics for course/clinical/simulation evaluations.
- Populate surveys with course and corresponding faculty.
- Create QR codes for each survey.
- Distribute surveys into each course Wrap-up module using Brightspace.
Requirements
- Bachelor’s Degree from an accredited institution.
- 1+ year of prior experience in an administrative capacity, preferably in an academic and/or healthcare environment.
- A satisfactory equivalent combination of experience, education and training.
Work Type
- full-time
Education Level
- Bachelor’s Degree
About the Company
- SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers.
- As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world.
- Highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
Equal Opportunity
- SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
- Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
- If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu.