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About the Role
Under general supervision, the Legal Assistant performs complex and specialized trial litigation secretarial and clerical support activities related to the specific work and function of the attorney(s) to whom assigned. The Legal Assistant is highly skilled in providing executive-level support and ensures a high standard of client relations and client satisfaction in all aspects of the role.
Responsibilities
- Complete assignments including drafting, revisions and finalization of correspondence, pleadings (including tables of authorities), court forms, memoranda, and redline comparisons
- Perform conflicts checks, open new client matters and obtain conflicts waivers, if necessary
- Draft and serve discovery documents
- Prepare and send correspondence and/or emails to clients and/or opposing parties
- Assist attorneys with arranging and preparing for depositions
- Assist with trial preparation and trial support
- Calendar relevant dates
- Process invoices, organize files, prepare expense reports
- Arrange for travel, meetings/depositions (in office or out of office); and remote court appearances
- Handle all branches of the New York Civil Court (including Supreme, Appellate and U.S. District Courts) filings (manual and/or electronic, where applicable) and service of pleadings
- Maintain and organize physical and electronic attorney files in accordance with department policies, practices and procedures
- Attend training sessions offered by the Firm as required or requested
- Manage production, including creation of flash drives and/or pdf of same for transmittal to client, along with hard copies
- Retrieve and assemble exhibits and hearing binders, as needed
- Provide peer support
Requirements
- Ability to work through complex document markups and instructions in a timely manner
- Ability to multi-task, manage and process work flow timely and accurately
- Extensive knowledge of Federal and State court electronic filing systems, ADR and JAMS mediation processes
- Knowledge of various court rules on the state and federal levels
- Ability to communicate effectively with clients, attorneys, co-workers and management
- Minimum typing speed of 70 wpm
- Must be team player, proactive, flexible, organized and able to work under pressure
Skills
- Proficient in Microsoft Suite, including, but not limited to Word, Excel, Adobe and Outlook
- Proficient in iTimekeep or similar time entry software
- Advanced proficiency in NetDocs or similar programs
Work Type
- full-time
Experience Level
- 5-7 years of law firm experience at a litigation desk
Education Level
- High school diploma or equivalent
- College degree preferred
Salary/Compensations
- $80,000.00 - $110,000.00 per year
Benefits
- competitive compensation & benefits package
About the Company
- Allen Matkins, a law firm with over 300 attorneys, was founded with deep roots in real estate and has leveraged that foundation to grow and build prominent litigation, corporate, tax, labor and employment, land use, and environmental practices allowing us to partner with clients across myriad industries and markets.
- For nearly 50 years, Allen Matkins has worked with clients drawn to us by our reputation for market-leading solutions, pragmatism, exemplary quality, approachability, and our unparalleled network of contacts and connections in business and government.
- Our firm’s success is driven by our commitment to hiring and developing top talent, ensuring a team that delivers exceptional work and service to our clients.
- We are guided by our core values: our people are our most important resource; we have a commitment to quality work, all the time; and we work as a team with each other and with our clients - we foster camaraderie.
Equal Opportunity
- Allen Matkins LLP is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, medical condition, physical or mental disability, veteran status, all other characteristics prohibited by law, or gender identity and/or expression.