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About the Role
Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience for its New York office. This role will provide primary administrative and operational support to the Executive Partners and Co-Chairs of the Entertainment, Media & Sports Practice Group, managing executive operations, client relations, matter administration, and business development support for a national practice.
Responsibilities
- Manage complex executive calendars, meeting coordination, and scheduling for practice group leadership
- Coordinate travel arrangements, including itineraries, accommodations, transportation, and expense reconciliation.
- Serve as a primary point of contact for client communications, maintaining professional relationships and ensuring prompt responses to client needs
- Oversee all aspects of new client and matter intake, including engagement letters, conflict check coordination, and client profile and matter setup in Aderant
- Track client projects, matter deadlines, and ongoing assignments to ensure timely completion of legal and business objectives
- Prepare, edit, proofread, and redline legal agreements, correspondence, and other transactional documents
- Manage DocuSign workflows, including document preparation, routing, execution tracking, and distribution of fully executed agreements
- Maintain electronic filing systems and document management databases, ensuring accurate organization and accessibility of client and matter records
- Handle attorney timekeeping and support billing functions, including invoice preparation, review, and distribution to clients
- Coordinate with accounting departments to monitor retainer balances, process applications of retainer funds, locate and confirm client payments, assist with collections efforts, and reconcile client accounts
- Process expense reimbursements, vendor invoices, and other administrative financial transactions
- Organize and support client engagement events, industry conferences, networking functions, and business development initiatives
- Collaborate with attorneys, paralegals, accounting personnel, and other administrative departments to facilitate efficient matter management and exceptional client service
- Maintain confidential client and firm information while providing comprehensive executive, administrative, and secretarial support
- Assist with special projects, practice group operations, and strategic initiatives supporting the continued growth and success of the Entertainment, Media & Sports Practice Group
Requirements
- High school diploma or equivalent
- At least five (5) to seven (7) years of legal experience
- Knowledge of Microsoft Office Suite
- Strong written and verbal communication skills
- Strong organizational skills
- Ability to work under tight deadlines and prioritize responsibilities
- Ability to maintain and handle confidential information
- Ability to work effectively in a fast-paced environment
Location
- New York
Work Type
- Hybrid
Experience Level
- 5-7 years of legal experience
Education Level
- High school diploma or equivalent
Salary/Compensations
- USD $75,000.00/Yr. - USD $85,000.00/Yr.
Benefits
- Medical
- Dental
- Vision
- Life insurance
- 401k with employer match
- Sick time
- Vacation time
About the Company
- The New York office of Lewis Brisbois, a full-service AmLaw 100 firm.