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About the Role
We are hiring a Recruiting Coordinator to accelerate our hiring efforts and build a high-quality, efficient recruiting engine. You will be responsible for owning interview scheduling, improving recruiting operations, reporting, and delivering a thoughtful, high-touch candidate experience.
Responsibilities
- Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.
- Coordinate all interview logistics, from travel and expenses to room setup and technical support.
- Serve as the main point of contact for candidates, communicating in a warm, professional, and informative manner through the whole screening and interview process.
- Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly.
- Scale interviewer pools by partnering with teams to identify, train, and prepare new interviewers as hiring volume grows.
- Use modern scheduling tools (e.g., Ashby, GoodTime, ModernLoop) to automate scheduling, reduce manual work, and improve response speed.
- Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis.
- Collect, organize and audit interview feedback.
- Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems.
Requirements
- Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail.
- Excellent written and verbal communication skills, especially in direct candidate communications.
- Comfort adapting to different styles and approaches to recruiting for different teams, learning and pivoting quickly.
- Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack.
Skills
- Scheduling tools
- Google Workspace
- Slack
- ATS
- HRIS
Location
- San Francisco, California
Work Type
- Onsite
Experience Level
- 1+ years in a high-volume scheduling or recruiting coordination role
- Experience supporting technical or leadership-level hiring
Salary/Compensations
- $140,000 - $200,000 USD
Benefits
- Generous health, dental, and vision benefits
- Unlimited PTO
- Paid parental leave
- Relocation support
About the Company
- The mission of Thinking Machines is to build AI that extends human will and judgment.
- We are training frontier models with Inkling, developing Tinker to let people make models their own, and crafting interfaces that broaden human-AI communication.
- We believe the future worth building is human, and we're hiring people who want to build it.