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About the Role
Lume Women + Health is seeking an organized, warm, and resourceful Sales & Events Assistant to support founders and the sales team in bringing Lume to more of Canada's leading employers and their employees. This role is crucial for ensuring leadership is prepared for meetings, the CRM is up-to-date, and events run smoothly. You will work directly with the CEO and CGO, tailoring pitch materials, maintaining the sales pipeline, and planning/executing events and presentations.
Responsibilities
- Tailor corporate pitch decks, proposals, and follow-up materials to each prospective company in Canva for upcoming meetings.
- Maintain an organized and current library of corporate collateral, templates, and pricing documents.
- Prepare onboarding and communications packages for new corporate partners.
- Coordinate meeting logistics, send follow-up materials, and track action items to completion.
- Maintain HubSpot (CRM), including contacts, deal stages, meeting notes, and next steps.
- Prepare a weekly pipeline update for the leadership team.
- Maintain organized records of proposals, agreements, and client documents.
- Coordinate corporate, community, and patient events from start to finish, including venues, vendors, AV, guest lists, invitations, and day-of coordination.
- Manage event budgets, including ordering catering, drinks, flowers, and other supplies while tracking spending.
- Maintain organized relationships with clubs, associations, and affiliated vendors, and help source new event opportunities.
- Handle post-event follow-up, including thank-yous, attendee data capture in HubSpot, and lead follow-up communications.
- Pull attendee lists for outreach and assign to the appropriate team member.
- Support marketing campaigns with Canva assets and keep promotional materials organized and ready.
- Set-up and clean-up of event spaces.
- Coordinate physician-led presentations and education sessions for corporate clients and community groups, working with doctors on scheduling, content, and materials.
- Be available for occasional evening events, with schedule flexibility during event weeks.
- Perform other duties and responsibilities as assigned.
Requirements
- One to two years of experience in an administrative, coordination, events, or sales support role, or strong co-op and internship experience.
- Confident in Canva and PowerPoint.
- Comfortable using Word, Excel, and Outlook.
- Organized and precise with attention to detail.
- Clear writing skills.
- Warm and professional manner with executives, corporate clients, and patients.
- Comfortable moving between desk work and hands-on event work, including setting up and carrying materials.
- Able to work four days a week at the clinic.
- Able to travel to events in the GTA.
- Able to support occasional evening events.
- Exhibits a passion for making a difference in the lives of women.
- Committed to an equitable, diverse, and inclusive environment within the clinic.
Skills
- Canva
- PowerPoint
- Word
- Excel
- Outlook
- HubSpot
- Event coordination
Location
- GTA
- Clinic
- Remote
Work Type
- Full-time
- Hybrid
- Remote
- Onsite
Experience Level
- Early career
- 1-2 years experience
Salary/Compensations
- $52,000 annually
Benefits
- Four weeks of paid vacation
- Health spending account
- Beautiful, supportive work environment dedicated to growth and learning
About the Company
- Lume is reimagining women’s health across the adult lifespan, from preventive care and hormonal health to a longer, healthier healthspan.
- Physician-led and founded by women, our Toronto-based clinic brings together medical, hormonal and lifestyle expertise under one roof.
- Our approach is proactive, preventive, deeply personalized, and rooted in evidence.
- Programs span comprehensive Personal Health Assessments, allied health, and wellness services.
- Join a purpose-driven team of clinicians and innovators passionate about closing the women's health gap and creating a new standard of care.
Equal Opportunity
- Lume Women + Health Inc. is an equal opportunity employer.
- If you need an accommodation at any stage of the hiring process, please let us know.