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About the Role
The Executive Assistant serves as the primary point of contact for the CEO, acting as a liaison to the board and senior management. This role involves organizing executive outreach, managing external relations, and overseeing special projects in a fast-paced, mission-driven environment.
Responsibilities
- Support CEO’s prioritization, calling out urgent matters to help enable the team to effectively focus on the mission, goals, and priorities of the organization.
- Anticipate the needs of the executive team, plan ahead and be resourceful.
- Manage the CEO's calendar, prepare materials, and anticipate their needs.
- Quickly and efficiently schedule meetings with participants, both internal and external to Rubicon Carbon, exercising good judgment to balance competing priorities, and resolve conflicting needs with little to no guidance.
- Be the main contact for communications with individuals trying to access the CEO.
- Communicate effectively and keep all stakeholders informed, manage internal and external communications, and ensure transparency.
- Cultivate positive relationships with employees, partners, customers, and investors.
- Manage the setup and day to day functioning of the office spaces in SF, LA, and NYC.
- Coordinate CEO travel booking, itineraries, expense management and invoicing.
- Maintain confidentiality and protect operations by having a high level of discretion.
- Manage the planning and execution of organization events, such as All Hands meetings, company offsites, and quarterly leadership team meetings to support culture building across our team.
- Take ownership of key projects for all members of the leadership team, set goals, track progress, and ensure successful completion.
- Proactively anticipate challenges and develop solutions to keep them moving forward.
- Assist with building our team by managing interview scheduling as needed.
- All other duties as assigned.
Requirements
- At least five years of experience as a Chief of Staff, Project Manager, or Executive Assistant to a C-Suite member in tech, banking/finance, and/or climate.
- Strong attention to detail and next-level organization skills.
- Ability to juggle multiple priorities, manage complex projects, and keep everyone on track.
- Experience with heavy calendar scheduling for busy individuals across time zones.
- Experience with expense reporting and tracking for multiple account/card holders.
- Strategic thinker with the ability to understand the big picture and anticipate future needs.
- Ability to proactively develop plans and processes to support future needs.
- Problem-solving skills with the ability to quickly absorb and filter information, and identify issues before they become problems.
- Ability to develop creative and effective solutions that keep things moving forward.
- Master communicator with the ability to clearly and concisely convey information to all levels of the organization, across all forms of communication (email, slack, text, phone, in-person).
- Team player with a positive attitude and willingness to help others succeed.
- Startup, climate tech, or renewables industry experience preferred.
- Passion around climate and sustainability.
- Ability to be onsite at the Marina del Rey, San Francisco, or New York City office at least 3 days per week.
Skills
- Microsoft Office
- Google Suite
- Slack
- Zoom
- Adobe Acrobat
Location
- Marina del Rey
- San Francisco
- New York City
Work Type
- Hybrid
Experience Level
- At least five years of experience
Salary/Compensations
- $120,000 to $140,000
About the Company
- Rubicon Carbon is a next-generation carbon solutions provider.
- Led by a world-class management team, Rubicon is an innovative platform that channels capital to unlock at-scale decarbonization projects and delivers trusted, enterprise-grade solutions for carbon credit purchases.
- Rubicon strives to deliver greater scale, confidence, and innovation across all facets of the carbon market and meet the growing demand for end-to-end, high-integrity emissions reduction solutions.