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About the Role

The Global Operations Coordinator serves as a trusted partner to the COO, providing high-level executive support, project coordination, and administrative support. This role is ideal for an experienced Executive Assistant, Senior Administrative Professional, or Project Coordinator who thrives in a fast-paced environment, enjoys bringing structure to complexity, and can independently manage competing priorities.

Responsibilities

Act as a trusted partner to the COO, helping manage priorities, schedules, communications, and follow-up actions.
Coordinate executive meetings, leadership sessions, and strategic planning activities.
Prepare agendas, briefing materials, presentations, reports, and executive communications.
Track action items and ensure timely completion of commitments across the leadership team.
Handle confidential and sensitive information with professionalism and discretion.
Coordinate strategic initiatives and special projects across global Operations and Centres of Excellence.
Track project milestones, deliverables, timelines, and stakeholder updates.
Facilitate communication and alignment between regional and functional teams.
Identify risks, bottlenecks, or missed deadlines and proactively escalate where appropriate.
Support planning and execution of leadership offsites, workshops, and organizational initiatives.
Maintain visibility into key departmental activities, priorities, and ongoing initiatives.
Partner with Finance, HR, Security, and business stakeholders to support operational effectiveness.
Assist with departmental planning, documentation, and process improvements.
Organize and maintain important documentation, presentations, and leadership materials.
Develop executive dashboards, status updates, and leadership reports.
Draft communications, announcements, and presentations for internal audiences.
Support preparation of materials for executive meetings, board presentations, and leadership reviews.
Ensure information is communicated clearly and consistently across global teams.
Lead or support ad hoc initiatives on behalf of the COO.
Conduct research, analysis, and information gathering to support decision-making.
Drive process improvements and administrative efficiencies across the organization.
Take ownership of projects from planning through execution with minimal supervision.

Requirements

5+ years of experience supporting senior executives, leadership teams, or complex business operations.
Experience as an Executive Assistant, Senior Executive Coordinator, Project Coordinator, Operations Coordinator, or similar role.
Experience coordinating projects, programs, or strategic initiatives.
Experience working within a global or matrixed organization.
Ability to manage multiple priorities independently in a fast-paced environment.
Comfortable interacting with executive and C-suite stakeholders.

Skills

Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
Strong attention to detail and follow-through.
Familiarity with project management tools and collaboration platforms.

Location

On-Site

Work Type

On-Site

Experience Level

5+ years of experience

Education Level

Post-secondary education in Business or related field.
University graduate preferred

Salary/Compensations

$70,000-$80,000

Benefits

Ability to achieve additional compensation through a bonus.

About the Company

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services.
We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.
Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.
We care about each other and we have each other’s backs.
We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.
Avison Young has been recognized as one of Canada's Best Managed Companies for the 15th year in a row, with a Platinum Club designation!

Equal Opportunity

Avison Young practices as an equal opportunity employer in all services locations around the world.
We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.
The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.
Avison Young welcomes and encourages applications from people with disabilities.
Accommodations are available upon request for candidates during the recruitment process.
For those requiring assistance, information relating to the need for accommodation and accommodation measures will be addressed confidentially.
Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices.