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About the Role
Seeking an experienced and proactive Executive Assistant to provide dedicated support to a member of the global leadership team. This role requires exceptional organizational skills, outstanding communication, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be highly professional, resourceful, and able to anticipate needs, exercise sound judgment, and deliver seamless support to senior stakeholders. You will act as a trusted partner, managing sensitive and confidential information with discretion while building effective relationships across the business. Collaboration with senior leaders and the wider global Executive Assistant community will be key to success.
Responsibilities
- Act as the primary contact for the VP, managing communications, meetings, and stakeholder requests.
- Provide proactive executive support, including diary management, prioritisation, and issue resolution.
- Support various projects and agendas for associates within the Executive team.
- Travel coordination within the UK and abroad for team events, meetings, including visas, accommodation, and logistics.
- Process expenses and oversee purchase orders for the VP and select members of the team, ensuring timely supplier payments.
- Coordinate leadership events, including venues, travel, catering, and event logistics.
- Collaborate with the EA Team, sharing and implementing best practices to enhance support for the Global Leadership Team.
Requirements
- Proven experience providing executive support to senior leaders in a fast-paced, complex environment.
- Excellent written and verbal communication skills, with the ability to build effective relationships at all levels.
- Exceptional organisational and prioritisation skills, with a keen eye for detail.
- A proactive and solutions-focused approach, anticipating needs and resolving challenges before they arise.
- Sound judgement and the confidence to make informed decisions and manage competing priorities.
- A collaborative mindset, with the ability to work effectively across teams and with senior stakeholders.
- High levels of professionalism, discretion, and confidentiality when handling sensitive information.
Skills
- Ariba
- Concur
- Mobilexpense
Location
- Paddington
Work Type
- On-site
Experience Level
- Experienced
Benefits
- Company bonus
- Best-in-class learning and development support from day one
- Access to our in-house Mars University
About the Company
- Work with diverse and talented Associates, all guided by the Five Principles.
- Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
Equal Opportunity
- Mars is committed to providing access, equal opportunity, and reasonable adjustments for individuals with disabilities, long-term health conditions, or who are neurodiverse during the application and recruitment process. To request reasonable adjustments, complete our Reasonable Adjustment Request Form here.