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About the Role
The Associate Producer is a pivotal member of the Event Producing Team, responsible for keeping the team aligned with project milestones and tracking deliverables. They provide administrative support, manage schedules, and contribute to project budgets, ensuring efficient project execution.
Responsibilities
- Perform project administrative duties including meeting notes, client presentation decks, and tracking expenses and vendors.
- Create and manage schedules, matrices, and input budgetary elements.
- Keep the team on track with the producer or executive producer, aligning on task assignments and deadlines.
- Provide administrative support to the assigned project lead and project team.
- Maintain calendars and production schedules.
- Give input to project budget and project reconciliation.
- Schedule internal and external meetings as directed by the project team.
- Take accurate and complete written meeting notes.
- Organize and manage decks, purchase requisitions, and expense reports, submitting proper documentation.
- Coordinate with internal resources (Creative, Technical, Producing and Production) to ensure efficient and on-schedule completion of work.
- Ensure delivery and distribution of project-related documents, information, and materials.
- Conduct project-related research.
- Perform assigned duties according to company policies and expectations.
- Other duties may be assigned to meet business needs.
Requirements
- HS Diploma/GED plus 3+ years of experience in the Entertainment Industry or Project Management.
- OR Bachelor's Degree in Business Management, Construction Management, Liberal Arts – Theater Design/Technology or a related field, plus 2+ years of experience in the Entertainment Industry or Project Management.
- 1+ years in client management experience in successfully delivering production solutions, preferably in a global client-service organization.
- Able to use/learn proprietary budget accounting system, such as MS Outlook, Word, Excel, PowerPoint, Keynote, AirTable, Sharepoint, Slack, Asana, Zoom, Teams, Concur.
- Knowledge in live event entertainment related architectural, project management, organizational, and production, fabrication and construction practices.
- Possesses aesthetic sensibilities and storytelling skills to support the creative process and facilitate positive communication between disciplines.
- Must be able to stand for extended periods of time.
- Must be able to lift or move.
- Must be able to carry.
- Must be able to pull or push.
- Must be able to wear and properly utilize appropriate personal protective equipment (PPE) such as safety glasses, reflective vest, and steel-toed shoes.
Skills
- Proven communication and presentation skills: written, verbal, and numerical.
- Ability to multitask in a creative open office environment.
- Detail-oriented, adaptable, and able to meet stringent deadlines with a “do what it takes” attitude.
- Ability to prioritize work assignments and focus on critical tasks.
- Ability to work independently and as a team player.
- Ability to use common sense and sound judgment.
- Organization and Planning
- Transferability within department / across departments
- Teamwork
- Creativity/Innovation
- Communication
- Work Ethic
Location
- Onsite
Work Type
- Full-time
Experience Level
- 3+ years experience in Entertainment Industry or Project Management
- 2+ years experience in Entertainment Industry or Project Management
- 1+ years in client management experience
Education Level
- HS Diploma/GED
- Bachelor's Degree in Business Management, Construction Management, Liberal Arts – Theater Design/Technology or a related field
Salary/Compensations
- $75,000 - $83,000 commensurate with experience
Benefits
- Competitive medical, dental, and vision insurance plans
- Health Savings Account (HSA) with employer contributions (HDHP plans)
- Flexible Spending Accounts (Medical & Dependent Care)
- Employer-paid life insurance with optional supplemental coverage
- Employer-paid Short-term with optional long-term disability insurance
- 401(k) retirement plan with company match
- Paid parental leave
- Employee Assistance Program (EAP)
- Wellness stipends
- Voluntary benefits (e.g., accident, critical illness)
- Paid vacation and 12 holidays
About the Company
- TAIT
Equal Opportunity
- Reasonable accommodations may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.