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About the Role
This 12-month fixed-term maternity leave cover role supports the Managing Director Europe, the Berlin Senior leadership team, and the day-to-day operation of the Berlin Head Office. The role provides executive coordination, business administration, and office support to ensure effective organisation, communication, and follow-through.
Responsibilities
- Provide proactive executive support, including calendar management, travel, expenses, correspondence, and meeting logistics.
- Coordinate leadership meetings and key business forums, including Executive Board and investor activity.
- Prepare agendas and briefing materials; take clear minutes and track actions, owners, and deadlines through to completion.
- Gather and consolidate accurate updates on key projects, priorities, risks, and dependencies for senior leadership.
- Support the production of high-quality Executive and Board reports, presentations, and management information.
- Act as a central coordination point between the Berlin leadership team, corporate functions, and external stakeholders.
- Keep the Berlin office running smoothly, including access, supplies, facilities, visitors, and office communications.
- Improve coordination, reporting, and administrative processes through practical systems and effective use of technology.
- Handle confidential information with discretion and take ownership of tasks from request to completion.
Requirements
- Relevant qualification in Business Administration, Office Management, Business Support, or a related discipline is desirable.
- Additional qualifications in project coordination or business administration would be advantageous.
- Fluency in German and English, both written and spoken, is highly desirable.
- 5+ years' experience in an executive coordination, executive assistant, business support, office coordination, or similar role.
- Experience supporting senior leaders in a complex or enterprise organisation.
- Excellent organisation and prioritisation skills, with the ability to manage multiple deadlines and stakeholders.
- Strong meeting coordination, minute-taking, action tracking, and follow-through.
- Ability to produce high-quality reports, management information, and Executive or Board presentations.
- Confident communicator who builds effective relationships and constructively holds stakeholders to agreed actions.
- Proactive, discreet, and solutions-focused, with strong judgement and attention to detail.
- Strong Microsoft 365 skills and confidence using technology to improve processes and visibility.
- Must be willing to undergo a BS7858 screening process.
Skills
- German language proficiency
- English language proficiency
- Executive coordination
- Executive assistance
- Business support
- Office coordination
- Senior leadership support
- Complex organisation support
- Enterprise organisation support
- Organisation skills
- Prioritisation skills
- Deadline management
- Stakeholder management
- Meeting coordination
- Minute-taking
- Action tracking
- Follow-through
- Report production
- Management information production
- Presentation production
- Communication skills
- Relationship building
- Discretion
- Solutions-focused
- Judgement
- Attention to detail
- Microsoft 365 proficiency
- Technology utilization for process improvement
Location
- Berlin HQ
Work Type
- Onsite
- Fixed-term
Experience Level
- 5+ years
Education Level
- Business Administration qualification desirable
- Office Management qualification desirable
- Business Support qualification desirable
- Project coordination qualification advantageous
- Business administration qualification advantageous
About the Company
- VIRTUS Data Centres is a leading European data centre developer and operator, delivering secure, energy-efficient and flexible infrastructure for the rapidly growing demands of cloud, AI and digital services.
- With an established UK presence and a growing footprint across Europe, including Germany and Italy, VIRTUS is investing in next-generation, AI-ready infrastructure at scale.
- Ambition to lead the industry by being different by design, underpinned by values: Clarity & Quality, Accountability, Customer Commitment, Purposeful Innovation, and Capability & Growth.
Equal Opportunity
- VIRTUS is an equal opportunity employer.
- As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process.
- We celebrate diversity and we are committed to an inclusive work environment.