Administrative Assistant (m/w/d) FiBu & Office
charles & charlotte - we want you! · BE, DE
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About the Role
This role is responsible for managing the monthly document process, ensuring all documents reach the tax office completely and on time. It involves preparatory accounting, checking incoming invoices, processing outgoing invoices, managing account balances, and coordinating travel and external service providers.
Responsibilities
- Manage the monthly document process, ensuring completeness and timeliness for the tax office.
- Perform preparatory accounting in Moss, including assigning documents, checking bookings, and verifying accounts.
- Review and pay incoming invoices on time.
- Issue outgoing invoices, reconcile payments, and maintain partner communication.
- Monitor account balances, process salaries punctually, and handle communication with authorities, including the annual KSK report.
- Plan and book travel for the team.
- Coordinate external service providers such as suppliers, craftsmen, and cleaning services.
Requirements
- Possess a commercial apprenticeship or equivalent qualification.
- Have practical experience in accounting.
- Proficient with expense management tools like Moss or similar solutions.
- Work independently, structured, and reliably, with a strong sense of deadlines.
- Communicate effectively with all personality types.
- Native-level German language skills are essential.
- Familiarity with agency daily life or a willingness to learn.
- Have a good sense for travel and service providers, knowing when a craftsman is needed.
Skills
- Accounting
- Expense Management Tools
- Communication
- Organizational Skills
- Time Management
Location
- Berlin
Work Type
- Full-time
Experience Level
- Professional Experience
Education Level
- Commercial Apprenticeship or equivalent
Benefits
- Supportive team environment
- Self-led teams with trust instead of micromanagement
- Unlimited budget for further education
- Period Days Off
About the Company
- charles & charlotte is an independent social media agency based in Berlin, founded in 2019 by creators Paulina Schumann and Pascal Fiedler.
- The agency focuses exclusively on social media, aiming to make it a priority and leading medium for clients.
- Clients include Penny, fraenk, On, Nikon Europe, Eucerin, and Jack Wolfskin.
- In 2023, charles & charlotte won the TikTok Award for “Best TikTok DACH”.