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About the Role

The Sr Admin Assistant provides administrative support to key stakeholders, manages facility operations, coordinates visitor experiences, handles procurement tasks, and supports site Health, Safety, and Environment (HSE) initiatives.

Responsibilities

Provide comprehensive administrative support, including calendar management, travel booking, and general site support.
Support new hire onboarding by coordinating site readiness.
Prepare and support internal visual communications in collaboration with Communications and HR.
Support line managers and leadership with facility-related projects and ad hoc site initiatives.
Act as the primary point of contact for customers and visitors, delivering exceptional reception and customer service.
Manage office reception, supplies, and overall facility operations.
Coordinate vendor relationships for office, facility, and HSE services.
Track facility-related expenses and budgets.
Coordinate internal and external events, corporate tours, and branding activities.
Manage facility documentation, remote archiving, inventory, and administrative trackers.
Administer vendor and procurement processes, including onboarding, purchase orders, and invoice tracking.
Coordinate purchasing activities for office, facility, and operational needs.
Maintain procurement trackers, monitor order status, and partner with stakeholders and suppliers.
Support inventory administration, shipping/logistics coordination, and related documentation.
Support the administration and coordination of facility-related HSE, security, and business continuity programs.

Requirements

High School Diploma or equivalent and 4 years of relevant experience required.
Experience with Netsuite and Jira is preferred.
Experience in FDA-regulated and/or ISO 13485 environments, preferably within the medical device industry, is preferred.
Working knowledge of purchasing controls under 21 CFR Part 820, including Purchasing Controls (820.50), is preferred.
Experience working with suppliers is preferred.
Familiarity with ERP/MRP systems, documentation control, and supporting audit/compliance activities is preferred.
Certification in import/export compliance, customs regulations, or international trade is preferred.
Hazardous materials shipping certification (DOT, IATA, or IMDG) is preferred.

Skills

Strong interpersonal skills
Strong customer service skills
Strong organizational skills
Strong communication skills
Ability to multitask
Friendly and upbeat demeanor
Excellent computer skills
High degree of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Experience with billing and accounts receivable is desirable

Location

Onsite

Work Type

Onsite
Full-time

Experience Level

4 years of relevant experience required
Up to 10% travel

Education Level

High School Diploma or equivalent
Bachelor's Degree preferred

Salary/Compensations

$24.50 - $30.75 / hour USD

Benefits

Development opportunities
Robust employee resource groups (ERGs)
Flexible working environment
Location specific competitive total rewards
Wellness incentives
Culture of recognition and performance awards

About the Company

Zimmer Biomet is a global medical technology leader with nearly 100 years of experience.
A patient’s mobility is enhanced by a Zimmer Biomet product or technology every 8 seconds.
Committed to providing mobility and renewed life to people around the world.