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About the Role

Under general direction of the Procurement, Risk, and Property Management Section Director, the Assistant Director, Procurement and Contracts directs, manages, supervises, and coordinates the agency's procurement and contract administration functions. The position is responsible for planning, developing, implementing, and overseeing procurement and contracting activities, including solicitations, evaluations, negotiations, contract awards, contract administration, contract performance management, vendor relationship management, and procurement policy development. The Assistant Director provides leadership throughout the entire contract lifecycle, ensuring contracts are effectively administered from award through closeout, contract objectives are achieved, vendor performance is monitored, risks are mitigated, and agency departments receive strategic support in acquiring goods and services in a timely, transparent, competitive, and cost-effective manner.

Responsibilities

Direct and oversee all procurement and contract administration activities.
Develop procurement strategies and recommend appropriate solicitation and contracting methods.
Oversee the preparation, issuance, evaluation, negotiation, award, and administration of solicitations, contracts, task orders, amendments, purchase orders, and related procurement instruments.
Review and approve procurement and contracting documents for completeness and accuracy.
Advise executive leadership and agency departments on procurement and contract-related matters.
Oversee contract monitoring practices and ensure proper documentation and contract file maintenance.
Ensure cost and price analyses are appropriately conducted and documented.
Develop, implement, and maintain procurement and contract administration policies, procedures, templates, and best practices.
Resolve complex procurement and contractual issues and disputes.
Lead continuous improvement initiatives related to procurement and contract management operations and efficiencies.
Establish contract administration standards and practices to support effective post-award management and contract lifecycle oversight.
Oversee contract closeout activities and ensure fulfillment of contractual obligations, documentation requirements, and record retention standards.
Partner with agency departments to identify and resolve contract performance issues, service delivery concerns, and contractual risks.
Provide guidance on contract interpretation, administration, modifications, claims, and dispute resolution.
Develop vendor performance evaluation methodologies and maintain records of contractor performance.
Support strategic supplier and vendor relationship management initiatives to improve service quality, contract outcomes, and organizational value.
Identify opportunities for contract optimization, cost savings, service improvements, and risk mitigation throughout the contract lifecycle.
Develop procurement and contract performance metrics and management reports.
Maintain procurement and contract databases and records.
Prepare reports and presentations for executive leadership, auditors, funding agencies, and governing boards.
Assist in the development and management of the division budget as assigned.
Oversee records management for procurement and contract documents.
Analyze procurement and contract management data to identify trends, risks, opportunities, and operational improvements.
Direct, supervise, and evaluate procurement and contract administration staff.
Develop staff capabilities through coaching, training, and performance management.
Establish work plans, priorities, and performance expectations.
Monitor workloads and allocate resources to meet operational objectives.
Promote a culture of customer service, accountability, collaboration, and continuous improvement.
Foster organizational understanding of effective procurement and contract management principles and practices.

Requirements

Public procurement and contract administration principles and practices.
Competitive procurement methods and solicitation development.
Contract negotiation, contract lifecycle management, and post-award contract administration.
Contract performance management, vendor relationship management, and supplier performance evaluation.
Cost and price analysis principles.
Risk assessment and mitigation strategies related to contracts and vendor performance.
Public sector contracting for professional services, goods, technology, public works, and cooperative purchasing.
Procurement policy development and implementation.
Program management and organizational leadership.
Principles of supervision and employee development.
Written and verbal communication skills.
Database, contract management, and procurement system administration.
Dispute resolution, contract interpretation, and contract modification processes.
Strategic sourcing and supplier relationship management practices.
Principles and practices of contract administration, contract performance management, and contract closeout.
Methods for evaluating contractor performance, managing vendor relationships, and ensuring achievement of contractual objectives.
Techniques for negotiating contract amendments, resolving disputes, and mitigating contractual risks.
Principles of strategic sourcing, supplier relationship management, and contract governance.
A Master's degree in an appropriate field related to the area of assignment, such as transportation planning, project management, public finance, transportation engineering, economics, business or public administration.
Three years of increasingly responsible experience in an appropriate field related to the area of assignment.
A Bachelor's degree in an appropriate discipline and four years of relevant experience is an alternative qualification.
Possession of a valid California driver's license and a satisfactory driving record may be required.
Relevant procurement or contract management certifications are desirable and may be required within a specified period after appointment.
Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Contract Management, Supply Chain Management, Finance, Law, or a related field.
Additional qualifying experience may be substituted for education on a year-for-year basis, where permitted.
Five (5) years of progressively responsible experience performing procurement, contract administration, or contract management functions, including responsibility for contract development, contract negotiations, contract performance monitoring, contract modifications, and vendor relationship management.
At least two (2) years of supervisory or management experience overseeing procurement, contract administration, contract management, or related professional staff.
Experience managing complex contracts for professional services, technology, goods, public works, or transit-related services is highly desirable.
Experience in public sector procurement and contracting is preferred.
Experience leading organizational process improvements related to procurement and contract lifecycle management.
Experience developing procurement and contract administration policies, procedures, and standard templates.
Experience working within an enterprise procurement, contract management, or ERP system.
Applicants with a degree issued by an institution outside the United States who are using that degree to meet the minimum qualifications for the position must have their transcripts evaluated by an academic credential evaluation service and provide proof of equivalency with their application.

Skills

Public procurement and contract administration
Competitive procurement methods
Solicitation development
Contract negotiation
Contract lifecycle management
Post-award contract administration
Contract performance management
Vendor relationship management
Supplier performance evaluation
Cost and price analysis
Risk assessment
Risk mitigation
Public sector contracting
Procurement policy development
Program management
Organizational leadership
Supervision
Employee development
Written communication
Verbal communication
Database administration
Contract management system administration
Procurement system administration
Dispute resolution
Contract interpretation
Contract modification
Strategic sourcing
Supplier relationship management
Contract closeout
Contract governance

Location

San Francisco Bay Area

Work Type

Hybrid
On-site

Experience Level

3 years of increasingly responsible experience
4 years of relevant experience
5 years of progressively responsible experience
2 years of supervisory or management experience

Education Level

Master's degree in an appropriate field
Bachelor's degree in an appropriate discipline

About the Company

The Metropolitan Transportation Commission (MTC) is the transportation planning, financing, and coordinating agency for the nine-county San Francisco Bay Area.
MTC is the federally designated Metropolitan Planning Organization (MPO) and the state designated Regional Transportation Planning Agency (RTPA) for the nine-county San Francisco Bay Area.
MTC is committed to being an equitable and inclusive workplace.
MTC provides services to the Association of Bay Area Governments (ABAG).
For more information about MTC, visit www.mtc.ca.gov.

Equal Opportunity

The Metropolitan Transportation Commission is an equal-opportunity, non-discriminatory employer.
MTC provides all employees and applicants with an equal opportunity in every aspect of the employment experience regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, physical handicap, medical condition or marital status.