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About the Role
The Administrative Services Coordinator provides essential clerical and administrative support, primarily to the Chief Executive Officer (CEO), managing scheduling, correspondence, document preparation, and coordination of Board and committee meetings. This role also supports daily office operations and assists Human Resources and Finance departments under established procedures, requiring strong organizational, communication, and time-management skills, attention to detail, proficiency with standard office technology, and the ability to handle confidential information.
Responsibilities
- Provide day-to-day clerical and administrative support to the CEO, including calendar management, correspondence, and routine follow-up.
- Assist with scheduling and preparing agendas and materials for all-staff, leadership, and other organizational meetings.
- Prepare, format, proofread, organize, and distribute presentations, reports, correspondence, and other administrative documents.
- Maintain administrative records and files and coordinate routine requests and communications as assigned.
- Provide administrative support for the Board of Directors and its committees.
- Schedule Board and committee meetings, coordinate meeting logistics and Board-related hotel accommodations, and prepare and distribute agendas, meeting packets, and related materials.
- Attend assigned Board and committee meetings; draft and maintain minutes and meeting records.
- Maintain Board and committee rosters, governance records, and related documentation; assist with Board member onboarding and routine communications.
- Assist with routine office functions, including supplies, mail and deliveries, equipment requests, and shared administrative resources.
- Provide logistical support for organizational activities as assigned.
- Maintain administrative files, forms, contact information, and shared resources.
- Assist with routine purchasing and vendor documentation and established administrative processes.
- Provide routine clerical and administrative support to Human Resources and Finance.
- Assist with organizing, maintaining, and retrieving departmental records, files, forms, and other supporting documentation.
- Assist with routine administrative tasks related to employee benefits, payroll documentation, and other HR and Finance processes.
- Assist with administrative tasks associated with recruitment, employee communications, and organizational activities.
- Prepare and maintain information, reports, and records using Microsoft 365 and other organizational systems.
- Assist with additional administrative needs and assignments as identified by Human Resources and Finance.
Requirements
- Texas residency required.
- High school diploma or equivalent.
- Minimum of two years of experience providing administrative, clerical, or office support in a professional setting.
- Strong organizational, scheduling, communication, recordkeeping, and time-management skills, with accuracy and attention to detail.
- Proficiency with Microsoft Office/Microsoft 365 applications, including Excel, Word, Outlook, and PowerPoint.
- Ability to learn new administrative and organizational systems.
- Ability to follow established procedures.
- Ability to manage multiple assignments.
- Ability to maintain confidentiality.
- Ability to communicate questions or concerns to appropriate staff.
- Ability to work collaboratively.
- Ability to adapt to changing priorities.
- Ability to provide responsive administrative support.
- Ability to read, write, and converse in English.
- Ability to travel as needed.
- Ability to tolerate prolonged sitting or standing.
- Ability to manage routine deadlines.
- Ability to manage competing administrative requests.
- Ability to manage professional interactions with staff and external contacts.
Skills
- Organizational skills
- Scheduling skills
- Communication skills
- Recordkeeping skills
- Time-management skills
- Attention to detail
- Proficiency with Microsoft Office/Microsoft 365 applications (Excel, Word, Outlook, PowerPoint)
- Ability to learn new administrative and organizational systems
- Ability to follow established procedures
- Ability to manage multiple assignments
- Ability to maintain confidentiality
- Ability to work collaboratively
- Ability to adapt to changing priorities
- Ability to provide responsive administrative support
Location
- AUSTIN, TX
Work Type
- Hybrid
- Full Time
Experience Level
- Experienced
Education Level
- High school diploma or equivalent
Salary/Compensations
- $24.48 - $26.45 per hour
- Median hourly range of $25.25
About the Company
- TCFV is an equal opportunity employer, committed to engaging a workforce with diverse backgrounds, experiences and perspectives.
- We seek the most qualified candidates based on job-related requirements and qualifications and we value racial equity in our programs, services, and practices.
Equal Opportunity
- TCFV is an equal opportunity employer, committed to engaging a workforce with diverse backgrounds, experiences and perspectives.
- We seek the most qualified candidates based on job-related requirements and qualifications and we value racial equity in our programs, services, and practices.