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About the Role
As a Project Coordinator within the Contract Administration (CA) Department, you will have the opportunity to make a meaningful impact during the construction phase of a project. Collaborating closely with project teams and external stakeholders, you will facilitate and streamline essential workflows that drive successful project delivery. This position offers invaluable exposure to construction processes, client engagement, and real-time problem-solving—providing a unique opportunity to bridge design and execution.
Responsibilities
- Support contract administration tasks, including coordination of change documentation, payment certification, RFIs (Request for Information), and submittals.
- Prepare meeting agendas, minutes, and presentations to ensure effective collaboration with all project stakeholders.
- Facilitate communication between clients, general contractors, consultants, and internal project teams.
- Consolidate all project documentation to maintain accurate and up-to-date project databases.
- Administer digital file transfers and submissions for project deliverables and facilitate printing and delivery when required.
- Proactively rethink workflow processes, standards, and procedures by leveraging your knowledge and experience.
Requirements
- Bachelor's degree or diploma in Business Administration or a related field.
- 2+ years of experience as a Project Coordinator, regardless of background.
- A high degree of curiosity, enthusiasm, and confidence, enabling effective collaboration, communication, and driving change.
- Demonstrated ability to learn quickly and make decisions in a fast-paced environment.
- A passion for technology and an eagerness to leverage tech skills for continued growth.
- Willingness to work in a hybrid role, with 2 days in the Studio.
Skills
- Advanced proficiency in MS Suite of products (Word, Excel, PowerPoint, Outlook).
- Autodesk 360 / ACC experiences are an asset.
- Procore experiences are an asset.
Location
- Toronto, Ontario, Canada
Work Type
- Hybrid
Experience Level
- 2+ years of experience
Education Level
- Bachelor's degree or diploma in Business Administration or a related field.
Salary/Compensations
- $65,000 to $75,000 annually
Benefits
- Minimum 3 Weeks Vacation Paid.
- 10 Personal Days Paid.
- RRSP Matching.
- 8 Weeks Work From Abroad Per Year.
- 100% Benefit Premiums Paid.
- Employee Assistance Program.
- Professional Association Dues Paid.
- Hybrid Work.
- State-Of-The-Art Studio Gym.
- Annual Home Office Allowance.
- Transparent Salary Bands.
About the Company
- Turner Fleischer is one of Canada’s most progressive design studios with 250+ committed, creative and driven professionals.
- We excel at developing client-centric concepts that are based on their needs but grounded in 50 years of experience getting projects built.
- Our in-house design departments include Architecture, Interior Design and Experiential Graphic Design.
- In addition, we have a Digital Practice Department, who commits to the implementation of BIM, research + development, and the infusion of cutting-edge technology into our projects and practice.
- Our culture of learning creates meaningful opportunities for professional growth and development.
- Together, we give back through social impact initiatives and by designing thoughtful spaces that strengthen the communities we serve.
Equal Opportunity
- We are committed to providing an accessible and inclusive recruitment experience. If you require accommodation at any stage of the process, please contact accessibility@turnerfleischer.com. This inbox is dedicated to accommodation requests only; applications are submitted through our career's portal.
- We may use AI-assisted tools to support the review of applications. These tools help our team manage applications efficiently but do not make decisions. All hiring decisions are made by people.