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About the Role

The Parish Business Administrator manages the parish’s financial, administrative, personnel, and facilities functions, maintaining reliable records and internal controls, and advising the Pastor on stewardship and operational needs. This role supports the Pastor in extending the ministry of the Church.

Responsibilities

Oversee the parish's daily financial operations, including accounting, budgeting, accounts payable, accounts receivable, cash management, and financial reporting.
Develop and monitor the annual parish operating budget in collaboration with the Pastor, Parish Finance Council, and appropriate parish leadership.
Review financial statements, revenue, expenditures, and budget variances; identify concerns and recommend corrective actions to the Pastor.
Establish and maintain appropriate internal controls, financial procedures, and documentation practices in accordance with diocesan requirements.
Coordinate financial audits, reviews, assessments, and reporting requirements with the Diocese of Austin and outside professionals, as appropriate.
Monitor parish financial obligations and recommend strategies to support responsible financial stewardship and long-term sustainability.
Manage the parish's assigned business and administrative functions to support efficient daily operations and the effective delivery of parish services.
Develop, implement, and maintain administrative procedures, workflows, and operational improvements consistent with the Pastor's direction and diocesan requirements.
Evaluate administrative systems, resources, and operational needs; recommend improvements to enhance effectiveness, accountability, and service.
Oversee parish purchasing, vendor relationships, contracts, and administrative service arrangements within the limits of delegated authority.
Coordinate business-related matters with diocesan departments and external service providers, ensuring appropriate approvals are obtained.
Maintain accurate administrative records, contracts, and business documentation in accordance with applicable retention and confidentiality requirements.
Coordinate parish personnel administration, including recruitment, onboarding, employee records, payroll administration, benefits coordination, and employee separations, in consultation with the Pastor and Diocesan Human Resources.
Support the Pastor in implementing diocesan employment policies, personnel procedures, and applicable employment requirements.
Monitor employee timekeeping, leave requests, payroll information, and related documentation to ensure timely and accurate processing.
Assist the Pastor with employee performance management, staffing assessments, job descriptions, and personnel-related matters, seeking diocesan HR guidance when appropriate.
Provide administrative supervision and direction to assigned parish personnel, including work coordination, performance feedback, and accountability for assigned responsibilities.
Maintain the confidentiality of employee information and personnel matters, referring sensitive or complex concerns to the Pastor.
Oversee the administrative coordination of parish buildings, grounds, equipment, and facilities maintenance to promote a safe, functional, and well-maintained parish environment.
Develop and monitor preventive maintenance schedules, facility service agreements, repair needs, and approved capital improvement activities.
Coordinate with vendors, contractors, and appropriate diocesan offices regarding property maintenance, repairs, insurance matters, and facility projects.
Evaluate facility conditions, operational risks, and anticipated capital needs; present recommendations and proposed expenditures to the Pastor.
Support implementation of diocesan safety, security, risk management, and property-related procedures.
Maintain appropriate property, maintenance, inspection, and insurance documentation.
Ensure assigned parish business operations comply with applicable diocesan policies, established parish procedures, and relevant civil and regulatory requirements.
Implement approved internal controls to safeguard parish assets, maintain accurate records, and ensure proper authorization of financial transactions.
Coordinate timely submission of required financial, payroll, insurance, and administrative reports.
Identify and communicate potential compliance concerns, operational deficiencies, or financial irregularities to the Pastor and appropriate diocesan offices.
Support corrective action plans arising from financial reviews, audits, operational assessments, or compliance findings.
Assist in maintaining business continuity procedures and appropriate safeguards for parish information, financial systems, and administrative resources.
Serve as a principal administrative advisor to the Pastor, providing timely financial information, operational assessments, and recommendations to support informed decision-making.
Collaborate with the Parish Finance Council by preparing financial reports, budget information, and supporting documentation for the Pastor's review and presentation.
Work collaboratively with parish clergy, ministry leaders, administrative staff, volunteers, and diocesan departments to coordinate business and operational needs.
Participate in parish leadership and planning meetings as directed by the Pastor.
Support responsible resource allocation and operational planning consistent with the parish's pastoral priorities and financial capabilities.
Perform other duties as assigned by the Pastor that are consistent with the position's administrative responsibilities and the mission of the parish.

Requirements

Must be a practicing Roman Catholic in good standing.
Valid Texas driver’s license if driving is required for assigned duties.
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Skills

Knowledge of the structure and basic teachings of the Roman Catholic Church and the pastoral mission of a parish.
Knowledge of generally accepted accounting practices, budgeting, financial reporting, and internal controls.
Knowledge of parish financial stewardship, diocesan policies, and applicable administrative and employment requirements.
Knowledge of payroll, timekeeping, personnel administration, record retention, and confidentiality standards.
Knowledge of facilities coordination, procurement, vendor management, and operational risk controls.
Skill in preparing and interpreting budgets, financial statements, reconciliations, and variance reports.
Skill in organizing multiple projects, setting priorities, and meeting recurring deadlines.
Skill in Microsoft Office, accounting software, payroll systems, and related business technology.
Skill in written and oral communication with clergy, staff, parishioners, and diocesan offices.
Skill in supervising, coaching, and coordinating assigned employees and service providers.
Ability to exercise sound judgment and initiative while recognizing the Pastor’s final decision-making authority.
Ability to maintain strict confidentiality and handle sensitive financial and personnel information.
Ability to identify financial risks and recommend practical and fiscally responsible solutions.
Ability to build effective and respectful working relationships with parish and diocesan partners.
Ability to communicate proficiently in English, both orally and in writing.
Proficient in conversing, reading, and writing English.
Proficient in conversing, reading, and writing Spanish (preferred but not required).

Location

Parish

Work Type

Full-time
Onsite

Experience Level

Five (5) years of progressively responsible experience in business administration, accounting, finance, or related operations preferred.
Experience with budgets, payroll, internal controls, and employee or vendor coordination; prior supervisory experience preferred.

Education Level

Bachelor’s degree in accounting, finance, business administration, management, or a related field preferred; equivalent relevant education and experience may be considered.

About the Company

The Parish is an at-will employer.
All buildings and vehicles owned by the Parish are tobacco free.