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About the Role

Mother Root is seeking an individual to build and manage systems around the CEO, ensuring the right information reaches her at the right time and enabling efficient decision-making. This role involves leveraging AI and automation tools to streamline traditional Executive Assistant tasks, allowing the CEO to focus on strategic priorities. The position requires proactive management, strategic thinking, and the ability to anticipate needs and act autonomously.

Responsibilities

Set up and run AI and automation for inbox, calendar, meeting notes, and follow-ups.
Create a unified view of the CEO's priorities, pending tasks, and thinking time.
Develop processes for recurring ad hoc requests to enable team decision-making.
Plan the CEO's calendar weeks in advance, including preparation and reflection time.
Proactively manage quarterly planning for key dates, travel, and commitments.
Protect the CEO's non-negotiable personal time (family, research, exercise, free time).
Manage all aspects of the CEO's travel, including booking, itineraries, visas, and logistics.
Identify recurring patterns or issues and propose solutions to the CEO.
Attend or review meeting notes and documents, briefing the CEO on key decisions.
Serve as the primary contact for external requests, including intros, investor meetings, and speaking invitations.
Represent the CEO in meetings, chase actions, and make decisions within agreed limits.
Challenge upwards by identifying tasks that should not be on the CEO's plate and suggesting alternative owners.
Help the CEO maintain awareness of stakeholder needs for effective relationship management.

Requirements

Proven experience as a right-hand support to a senior leader in a fast-paced business.
System-thinking approach to problem-solving and process improvement.
Proficiency with AI and automation tools, including setting up tools for others.
Strong judgment to prioritize CEO's inbox content (urgent, noise, sensitive).
Ability to kindly and clearly advise the founder on task delegation and alternatives.
Discretion in handling confidential people, finance, and board matters.
Warm and organized demeanor with strong interpersonal skills.
Experience with Notion, Slack, Google Workspace, and AI notetakers.
Experience in a startup or consumer brand background is beneficial.

Skills

AI and automation
System building
Calendar management
Travel coordination
Communication
Prioritization
Problem-solving
Discretion
Organizational skills
Notion
Slack
Google Workspace

Location

Hybrid

Work Type

Hybrid
Full-time

Experience Level

Senior

Benefits

Share Options Programme
Hybrid working (3 days in office, 2 from home)
25 days annual leave
Summer Hours (early finish Fridays June-August)
Work From Anywhere (up to 2 weeks per year)
Pension (up to 5% matched contribution)
Cycle Scheme
Personal Development allowance (£300 annual)
Wellbeing Support (Spill app & Heka allowance)
Annual Team Trip
Competitive parental leave package
Free Mother Root products

About the Company

Mother Root is a fast-growing, non-alcoholic aperitif brand focused on natural ingredients and redefining evening rituals.
The company is the UK's fastest-growing drinks brand and the number one non-alcoholic spirit, with significant revenue growth and expansion plans into the US.
Mother Root fosters a supportive and joyful work environment where ambitious individuals can achieve their best work.