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About the Role

The Corporate Project Management Specialist provides hands-on project support for strategic, interdisciplinary and interdepartmental initiatives. This role organizes contributors, maintains project plans and controls, facilitates stakeholder engagement, prepares decision-ready information, and supports successful implementation and adoption. As part of an emerging corporate project management function, this position will contribute to the development and refinement of project management practices, processes and supporting structures.

Responsibilities

Support strategic, interdisciplinary and interdepartmental projects from initiation through close-out.
Partner with the project owner to translate their direction into clear charters, objectives, scope, governance, deliverables, success measures and decision requirements.
Develop and maintain integrated project plans covering deliverables, milestones, dependencies, resources, procurement, quality and implementation readiness.
Support project governance by coordinating steering committees and working groups, documenting decisions and accountabilities.
Coordinate leaders, subject matter experts, vendors and contributors across departments; clarify actions, follow up on commitments and keep workstreams connected.
Plan and facilitate meetings and workshops, prepare agendas and materials, document decisions and actions.
Maintain project controls for scope, schedule, resources, quality, risks, issues, assumptions, dependencies and change requests.
Maintain decision-ready documentation, including work plans, status reports, risk and issue logs, stakeholder maps, meeting records and lessons learned.
Monitor progress against approved plans, analyze variances and recommend corrective actions.
Prepare concise, transparent status reports and decision materials for project owners, sponsors, steering committees and senior leaders.
Support the project owner in defining and tracking outcomes, key performance indicators and benefits.
Develop and coordinate change management activities, including impact and readiness assessments, stakeholder analysis, engagement, communications, training and reinforcement plans.
Assess how changes affect people, processes, technology, roles, policies and client or service delivery.
Equip the accountable leader, executive sponsor and subject matter experts with stakeholder insights, key messages, materials and plans.
Identify resistance and adoption risks, gather stakeholder feedback and recommend adjustments.
Measure readiness, adoption and sustained use after launch, and recommend reinforcement or remediation.
Apply root cause analysis, process mapping, data analysis and continuous-improvement methods to identify opportunities and design sustainable solutions.
Promote consistent project and change management practices, templates and lessons learned across the organization.
Build trusted, transparent relationships across departments and create an inclusive environment.
Regularly engage with subject matter experts and stakeholders to gather insight, identify organizational challenges and opportunities, and evaluate current processes and practices.
Ensure project work considers client and staff safety, privacy, regulatory obligations, accessibility and service continuity.
Conduct and identify best practice industry and emerging trend research to inform organizational improvement.

Requirements

Minimum three years of progressive experience coordinating or supporting complex, cross-functional projects throughout the full project lifecycle.
Advanced knowledge of project management methodologies, including project planning, governance, budgeting, resource allocation, risk management, change control and performance monitoring.
Demonstrated ability to support project sponsors and owners in delivering initiatives on time, within scope and budget, while ensuring successful implementation and sustained adoption.
Strong change management expertise, including stakeholder engagement, impact assessments, communication, training and organizational readiness.
Proven ability to influence and collaborate with leaders and subject matter experts, drive accountability and facilitate progress without direct authority.
Exceptional communication, facilitation and presentation skills, with the ability to translate complex information into clear, actionable recommendations for diverse audiences, including senior leadership.
Strong analytical, critical-thinking and problem-solving skills, with experience in process improvement, root cause analysis and data-informed decision-making.
Excellent organizational skills, with the ability to manage competing priorities, navigate ambiguity and resolve challenges independently.
Proficiency with project management, collaboration, reporting and presentation tools.
Knowledge of healthcare, community care, regulated services or the Ontario healthcare system is considered an asset.

Skills

Project Management
Change Management
Stakeholder Engagement
Communication
Facilitation
Presentation
Analytical Skills
Critical-Thinking
Problem-Solving
Process Improvement
Root Cause Analysis
Data-Informed Decision-Making
Organizational Skills
Collaboration
Reporting
Project Management Tools
Collaboration Tools
Presentation Tools

Location

Hybrid

Work Type

Full-Time
Contract
Hybrid

Experience Level

Minimum three years of progressive experience

Education Level

Graduate degree in Business Administration (MBA), Health Administration (MHA), Public Administration or a related field is preferred.
Project Management Professional (PMP), Change Management certification or another relevant professional designation is preferred.
An equivalent combination of education and relevant experience may be considered.

Salary/Compensations

$70,000 to $88,000 per year

About the Company

Circle of Care is made up of staff, students, and volunteers who bring energy and purpose, every day.

Equal Opportunity

Circle of Care is committed to fostering an inclusive, accessible environment, where all employees, volunteers and clients feel valued, respected and supported.
We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve, and creating an environment where every employee has the opportunity to reach their potential.
Circle of Care seeks applicants who embrace our values of equity, anti-racism, and inclusion.
We encourage applications from candidates who have been historically disadvantaged and marginalized, including but not limited to those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.
We are committed to an environment that is barrier free. If you require accommodation, please inform us in advance.
We thank you for your interest in Circle of Care.
We welcome you to apply for this role, even if you do not meet every requirement listed.
Circle of Care may use artificial intelligence (AI) through third-party platforms, to assist in parts of the recruitment and/or selection process.
Only applicants who are selected for an interview will be contacted.