Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Float Legal Secretary role.
Rezi rewrites your resume against Gibson Dunn's job description. Free.
Tailor your resume to this Float Legal Secretary role.
Rezi rewrites your resume against Gibson Dunn's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Float Legal Secretary posting at Gibson Dunn — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Float Legal Secretary posting at Gibson Dunn — free, in seconds.
About the Role
Gibson Dunn, a leading global law firm, is seeking a talented Legal Secretary to join its London office. This role provides essential document production and secretarial support to various business areas, contributing to the firm's reputation for creative and meticulous legal strategies.
Responsibilities
- Manage diaries, coordinate, and schedule meetings and calls across multiple time zones.
- Produce documents, including heavy amendments, formatting, track changes, and comparisons, adhering to firm style and processes under tight deadlines.
- Transcribe digital dictation and perform copy typing.
- Arrange meetings and events, liaising with attendees and tracking confirmations.
- Handle paper filing and archiving, coordinating with the Records Department.
- Support fee earners with monthly billing processes in conjunction with the Accounts team.
- Make comprehensive travel arrangements, including local and international transportation, accommodation, and visa support.
- Ensure daily timesheet recording using Expert Time.
- Prepare expense reports using Chrome River, and manage petty cash and cheque requests.
- Manage telephone calls and ensure fee earner follow-up.
- Perform ad hoc photocopying, printing, and scanning, collaborating with the Reprographics team.
- Open new client matters and ensure compliance with AML/KYC procedures.
- Update the CRM database (InterAction) with client contacts and meeting activity.
- Support Partners and the Marketing team with Business Development activities, including event planning, pitching, and meeting management.
- Ensure the Firm Audit Letters process is followed upon request.
- Assist colleagues in providing secretarial support for non-assigned fee earners as needed.
- Handle software translation requests.
- Perform other reasonable duties as assigned.
Requirements
- Excellent communication skills, both verbal and written.
- Strong analytical skills.
- Detail-oriented with excellent proof-reading and research skills.
- Strong time-management skills and ability to meet deadlines.
- Strong customer service ethic.
- Ability to multitask and prioritize responsibilities.
- Excellent judgment and decision-making skills.
- Ability to develop strong internal and external relationships.
- Ability to work effectively with people at all levels.
- Ability to work independently and as part of a team.
- Ability to adapt to evolving business needs and demands.
Skills
- Document production
- Diary management
- Meeting coordination
- Travel arrangements
- Billing processes
- Timesheet recording
- Expense reporting
- CRM database management
- Business Development support
- Client matter opening
- AML/KYC compliance
- Software translation
Location
- London
Work Type
- Hybrid
Experience Level
- Prior secretarial or personal assistance experience preferred.
About the Company
- Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes.
- The firm's exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.
- The firm’s work is distinguished by a unique combination of precision and vision.
- The firm has 21 offices globally, including new offices in Abu Dhabi and Riyadh.
Equal Opportunity
- Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities.
- We strive to ensure an inclusive and accessible hiring experience.
- The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.