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About the Role
The Grants Manager assists the VP of Grants Administration in developing and maintaining systems to monitor and report on assigned public/government and private grants and contracts. Duties include preparing, monitoring, and modifying grant budgets, preparing billing reports, and ensuring compliance with contractual agreements.
Responsibilities
- Prepare, monitor, and modify grant budgets.
- Prepare billing reports.
- Prepare fiscal parts of renewal applications, RFAs and RFPs.
- Ensure compliance with contractual agreements with funding sources.
- Coordinate mandated data collection.
- Prepare all grant close-out documentation.
- Assist the VP of Grants Administration in developing and maintaining systems to monitor and report on assigned public/government and private grants and contracts.
- Work closely with VP of Grants Administration and program staff on assigned portfolio of public grants to ensure grant requirements and deliverables are met.
- Prepare budgets for continuing renewal grant applications, RFPs/RFAs and modifications to assigned public grants.
- Meet monthly with program counterparts to discuss grant compliance issues.
- Alert Program and Finance departments of any special requirements.
- Monitor the schedule of fiscal grant submission documents to ensure timely delivery.
- Analyze spending against grant budget on an on-going basis for public funding contracts.
- Prepare budget variance reports, monthly expenditure reports, grant tracking sheets, and cash flow analysis reports.
- Review reports monthly with Program and Fiscal staff, as required.
- Review reports and consult with VP of Grants Administration to develop spending plans.
- Coordinate various reports to public donors, within prescribed deadlines.
- Assist VP of Grants Administration in developing and maintaining reporting systems.
- Coordinate signing of contracts and maintain master files of original contracts.
- Work with Accounts Payable to verify correct coding of invoices for spending on publicly funded projects.
- Review entries to ensure accuracy and create correcting journal entries if required.
- Provide/collect all required documentation for donor fiscal audits, annual financial audit, A-133 audit, and various grant audits.
- Follow-up with VP of Grants Administration and program staff on audit outcomes.
- Submit suggestions for new templates for review, approval and distribution.
- Perform time and effort reporting to donors on staff time allocated to grants.
- Update HHS accelerator and Grants Gateway and inform VP of Grant Administration of any problems/delays.
- Complete all responsibilities according to established protocols, policies, and standard practices.
- Coordinate the preparation, maintenance and submission of required grant administrative documentation.
- Perform other duties as needed.
Requirements
- Demonstrated commitment to PPGNY’s mission related to bodily autonomy, health equity, and gender and racial justice.
- Demonstrated commitment to learning about and enhancing practices related to racial equity and its impact on healthcare systems.
- Strong relationship building and communication skills.
- Ability to work and build trust across cultural differences.
- Ability to reflect on one’s personal identity with humility.
- Ability to remain focused and calm in stressful situations.
- Superior oral and written communication skills.
- Ability to develop and maintain effective, professional relationships with internal and external stakeholders.
- Ability to work effectively as part of a team.
- Proficient in Microsoft Office Suite or similar software.
- Sound understanding of financial and budgeting processes.
- Keen attention to detail.
- Excellent organizational skills.
- Outstanding time management skills, including the ability to work under deadline.
- Ability to produce high quality work in a fast-paced environment with changing and/or competing priorities.
- Ability to exercise sound judgment and independent decision-making skills.
- Ability to produce reliable, high quality work with minimal direct supervision.
- Ability to exercise discretion in the handling of confidential information.
- Superior negotiation skills.
- Ability to work a flexible or extended schedule, including evenings and weekends, as operational demands require.
- Well-developed problem-solving and critical thinking skills.
- Requires sitting for long periods of time.
- Periodic standing, walking, bending.
- Requires lifting of up to 15 pounds.
- Visual acuity sufficient to perform frequent work on a computer screen and review printed reports.
- Requires the ability to hear and to communicate orally with others.
- Proof of immunization or immunity to certain communicable diseases and testing for tuberculosis.
Skills
- Interpersonal skills
- Communication skills
- Relationship building
- Teamwork
- Microsoft Office Suite proficiency
- Financial processes understanding
- Budgeting processes understanding
- Attention to detail
- Organizational skills
- Time management
- Decision-making
- Negotiation skills
- Problem-solving
- Critical thinking
- Spreadsheet proficiency (preferably Excel)
- Database programs proficiency
- Word processing systems proficiency
Location
- New York State
Work Type
- Full-time
- Onsite
Experience Level
- 2-4 years grant accounting experience preferred
- 3-4 years of related experience with a not-for-profit or public funding agency
Education Level
- Baccalaureate degree
Salary/Compensations
- $80,000 - $100,000 a year
Benefits
- Generous PTO and holiday schedule
- Medical, dental and vision coverage options
- FSA, HSA, Commuter pre-tax reimbursement funds
- Short- and Long-Term Disability
- Free Basic Life and AD&D
- 401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment
About the Company
- Planned Parenthood of Greater New York (PPGNY) is a leading provider, educator, and advocate of sexual and reproductive health care in New York State.
- PPGNY provides a wide-range of family planning services at its brick-and-mortar health centers and mobile care units.
- PPGNY cares for everyone regardless of their immigration status, zip code or ability to pay.
- PPGNY’s education and outreach programs are backed by medically accurate, evidence-based information.
- PPGNY supports legislation and policies that ensure all New Yorkers have access to the full range of reproductive health care and education.
- PPGNY provides the absolute best care to patients and communities through innovative health care delivery and education programming.
- PPGNY fiercely advocates for policies to ensure that all New Yorkers will have access to the full range of reproductive health care services and information.
- PPGNY is committed to diversity, equity, and inclusion.
- PPGNY believes it is most impactful when people with a wide range of backgrounds, experiences, and identities come together with common purpose.
Equal Opportunity
- PPGNY is committed to diversity, equity, and inclusion. We encourage candidates from all backgrounds to apply.