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About the Role
The Property Administrator is a key member of the Property Management Team, providing day-to-day administrative support. Reporting to the Property Manager, the incumbent is responsible for a variety of services related to the operation of retail and commercial properties, including Accounts Receivable (A/R) reporting, Accounts Payable (A/P) processing, budgeting, supplier invoices, rent roll review, and tenant liaison.
Responsibilities
- Assist in the review and approval process of P.O.s and invoices.
- Ensure suppliers are paid on a timely basis, establish good relationships with suppliers, and review all payables according to accounting procedures.
- Manage day-to-day accounts payable issues and supplier invoices.
- Administer, review, and monitor service contracts, in addition to reviewing vendor/contractor performance.
- Review accounts receivable reports and collections of any outstanding tenant arrears; participate in monthly AR meetings.
- Review the monthly rent-roll for accuracy.
- Liaise with property accountants for property expense-related issues.
- Plan for and monitor expenses for CAM Management/Maximizing Recoveries.
- Assist the Property Manager in monthly budget/expense variances, forecasts, and annual budgets.
- Dispatch maintenance and security to tenant calls.
- Prepare and issue tenant billings and Rental Advice Notices.
- Manage tenant accounts: prepare statements of accounts, late payment notices, and default letters in coordination with the Property Management and Leasing Departments.
- Assist with preparing annual rent instalment notices, year-end adjustments, and other tenant billings, ensuring accuracy and timely delivery.
- Correspond with new tenants concerning rental charges/changes.
- Manage the Tenant Charge Back system, coordinating invoicing and following up on payment.
- Manage tenant document control and tenant liaison and communication.
- Liaise with property accountants, lease administrators, and legal to ensure information accuracy.
- Answer and dispatch telephone calls, and handle receipt and distribution of mail.
- Perform other duties as assigned.
Requirements
- Completion of college in a related field or accounting.
- Three (3) to five (5) years of commercial/retail property administration experience.
- Experience with Yardi Property Management Software.
Skills
- Proficiency in accounting and financial management (A/P & A/R)
- Strong customer service orientation
- Excellent planning and organizational skills
- Strong software application skills (MS Office)
- Effective interpersonal and conflict resolution skills
- Strong written and verbal communication skills
- Strong Excel skills
- Ability to work well under pressure, multitask, and meet deadlines
- Ability to work independently, as well as within a team
Location
- Canada
Work Type
- Full-time
Experience Level
- 3-5 years
Education Level
- College degree
Salary/Compensations
- 23.00 - 37.00 CAD Hourly
- 33.00 - 35.00 CAD Hourly (typical hiring range)
Benefits
- Career growth opportunities
- Product discounts
About the Company
- CT REIT is an unincorporated, closed-end real estate investment trust formed to own income-producing commercial properties located primarily in Canada.
- Its portfolio comprises over 370 properties totaling more than 31 million square feet of GLA, consisting primarily of net lease single-tenant retail properties across Canada.
- Canadian Tire Corporation, Limited is CT REIT's most significant tenant.
- For more information, visit ctreit.com.
Equal Opportunity
- We are committed to fostering an environment where belonging thrives, and diversity, inclusion, and equity are infused into everything we do.
- We believe in building an organizational culture where people are consistently treated with dignity while respecting individual religion, nationality, gender, race, age, perceived ability, spoken language, sexual orientation, and identification.
- We are united in our purpose of being here to help make life in Canada better.
- We welcome and encourage candidates from equity-seeking groups such as people who identify as racialized, Indigenous, 2SLGBTQIA+, women, people with disabilities, and beyond.
- Should you require any accommodation in applying for this role, or throughout the interview process, please make them known when contacted and we will work with you to help meet your needs.