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About the Role
The Project Manager, Integrated Projects, is part of the Communications and Marketing division at Vanderbilt University. This role plans and develops ongoing projects, provides organization for daily tasks, and coordinates across disciplines while managing longer-term projects. The position requires strong project management skills, professionalism, and the ability to assess and improve processes in a fast-paced environment.
Responsibilities
- Manage day-to-day projects and project details for assigned teams, ensuring deliverables are in progress, on target, and on schedule.
- Plan, manage, and coordinate projects, from large institution-wide projects to smaller, complex, audience-specific projects.
- Track ongoing projects and initiatives to regularly provide a view of projects and tasks in progress.
- Work with partners throughout the university to clarify communications and marketing needs as part of a rigorous intake process.
- Help develop metrics for tracking and evaluating projects as needed.
- Compile items for review by leaders and ensure all approvals are secured as needed; share updates on approvals with team members.
- Meet all deadlines to allow for ample review time for top executives.
- Adhere to confidentiality and business ethics; demonstrate outstanding judgment and discretion.
- Demonstrate understanding of the university’s mission, values, goals, and priorities and ensure they are considered in developing communications strategies.
- Communicate and collaborate effectively with a wide range of audiences—including students, faculty, leadership, staff, alumni, and vendors.
- Efficiently and effectively manage multiple, complex, and results-oriented projects with both quick turn-around requirements and long lead times.
- Operate in a highly organized fashion with attention to detail on all projects.
- Work outside regular business hours as needed to perform job responsibilities.
- Provide overall support as needed and assigned for department priorities.
- Perform other relevant duties as assigned.
Requirements
- A Bachelor’s degree from an accredited institution of higher education is necessary.
- At least five years of related work experience is necessary.
- Experience managing multiple and varied projects simultaneously to meet ambitious deadlines and achieve short- and long-term goals is necessary.
- Previous administrative experience with an institution of higher education is preferred.
- Proven experience managing complex projects with fast-turn requirements and high visibility outcomes.
- Demonstrated ability to prioritize, organize, and execute multiple projects simultaneously.
- Strong experience with project management tools, processes, and reporting.
- Excellent communication skills, including ability to work with senior leadership and cross-functional teams.
- Strong attention to detail while maintaining a results-oriented focus.
- Comfort in a fast-paced, dynamic environment where priorities may shift rapidly.
- Understanding of higher education or large organizational communications preferred.
- Ability to report to work in-person on the Vanderbilt University campus according to the needs of the supervisor and as required by specific projects.
Skills
- Project management software (e.g., Wrike)
- Creating project timelines
- Light research and communications support
- Drafting talking points
- Drafting project proposals
- Process improvement
- Relationship building
Location
- Nashville, Tennessee
Work Type
- Onsite
Experience Level
- 5+ years of related work experience
Education Level
- Bachelor's degree
About the Company
- Vanderbilt University's Communications and Marketing team is a dynamic and deeply collaborative group serving as the institution-wide center of excellence for communications and marketing.
- The division develops and executes strategies that inform, engage, and inspire others to participate in Vanderbilt University’s global academic and research mission.
- The team serves as a key strategic adviser and partner, providing comprehensive plans and thoughtful analysis on messaging opportunities and constraints.
- The Communications and Marketing team continuously seeks innovative solutions to new and emerging challenges to deliver results at scale and advance the university's mission, values, and priorities.
- Vanderbilt University is located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873.
- Vanderbilt has been named one of “America’s Best Large Employers” and a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years.
Equal Opportunity
- Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.