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About the Role
We’re looking for a Temporary Part-Time Events Coordinator to help bring experiences to life, serving as a key point of contact from the first inquiry through final invoicing and helping ensure every event feels seamless.
Responsibilities
- Manage the events inbox and respond promptly and thoughtfully to inquiries about Delish and House Beautiful events.
- Coordinate with the operations team to identify and secure the right spaces for each event.
- Partner with the building team to collect, process, and track certificates of insurance (COIs) and other required documentation.
- Serve as a warm, reliable point of contact for clients, answering questions, sharing updates, and keeping plans moving forward.
- Anticipate event needs, identify potential challenges, and proactively address details to help ensure successful execution.
- Support the preparation and execution of event contracts while keeping paperwork organized and moving toward completion.
- Track invoices and follow up with clients and internal teams to help ensure payments are received on time.
- Assist with event planning and on-site execution as needed, including arriving early for setup and staying late to help ensure cleanup is completed.
Requirements
- 2+ years of experience in events, hospitality, client services, or a related field, or equivalent experience.
- Exceptional organizational skills and the ability to keep multiple projects, deadlines, and details moving at once.
- Warm, polished communication skills and confidence working directly with clients and internal partners.
- A proactive, can-do approach with the ability to anticipate needs and jump in wherever support is needed.
- Strong attention to detail and an instinct for the thoughtful touches that make events feel smooth and memorable.
- Reliable follow-through, sound judgment, and a willingness to get into the details when the job calls for it.
- Comfort working in a fast-paced environment where priorities may shift and hands-on support is sometimes required.
- Ability to work in the office four days per week, with flexibility to support event setup and cleanup as needed.
Work Type
- Temporary
- Part-Time
Salary/Compensations
- $25—$30 USD
About the Company
- Hearst Magazines is home to 30 iconic brands that reach audiences across print, digital, social, video, and experiential platforms.
- Our brands inspire, inform, and entertain millions of people every day, spanning media, advertising, technology, fashion, lifestyle, food, and publishing.
- We’re building the future of media by combining trusted brands, innovative storytelling, and talented people who are passionate about creating meaningful experiences for our audiences and partners.