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About the Role
Provide accurate, responsive administrative support across London Business School’s Subject Areas, helping academic teams run smoothly. You will process invoices, expenses, and procurement requests, maintain records, support budget tracking, and respond to routine queries.
Responsibilities
- Process invoices, faculty expenses and new supplier requests accurately and promptly.
- Support procurement administration and respond to routine accounts and purchasing queries.
- Enter and maintain financial information in School systems, ensuring records are accurate and up to date.
- Help track Subject Area budgets and prepare regular reports using information from relevant systems.
- Provide clear, helpful first-line support to faculty and colleagues, referring more complex queries when needed.
- Assist with project administration, including coordinating bookings such as catering and other supplies with Faculty Assistants.
- Share updates on processes and guidance with Subject Area colleagues.
- Look for practical ways to improve administrative processes and support consistent ways of working across the teams.
- Work collaboratively with colleagues across the Research and Faculty Office and the wider School.
Requirements
- Organised, dependable and comfortable managing detailed administrative tasks.
- Take pride in accuracy, can prioritise competing requests and communicate clearly with a range of people.
- Strong attention to detail and a careful approach to handling records and data.
- Good organisation and time-management skills, with the ability to meet deadlines.
- Confidence using standard IT tools and learning new systems and databases.
- A helpful, service-focused approach and the confidence to respond to routine enquiries.
- The ability to follow procedures and apply guidance consistently.
- A proactive, collaborative attitude and an interest in finding better ways of working.
- Experience in administration, invoice or expense processing, procurement support or a customer-facing role would be useful.
- Strong administrative skills, accuracy and a willingness to learn.
Skills
- Attention to detail
- Organisation skills
- Time-management skills
- IT proficiency
- Communication skills
- Customer service
Location
- London
Work Type
- Hybrid
- On Campus (3 days/week after probation)
- On Campus (5 days/week until probation)
Experience Level
- Dependent upon experience
Education Level
- A finance or accounting qualification is not required
Salary/Compensations
- Competitive salary dependent upon experience
Benefits
- Generous annual leave of 27 days plus extra between Christmas and New Year
- Enrolment into the Group Pension Scheme
- Free onsite gym and swimming pool
- Amazing range of professional development to support your career path
- Enhanced cycle to work scheme
- Wellbeing offering to support your physical, mental and financial health
- Up to 5 days volunteering leave
- Smart Working - hybrid approach
- Protected Time - flexible, one-hour slot for learning, development, wellbeing, or focused work
About the Company
- London Business School is a global and vibrant business community based in three of the world’s most dynamic cities: London, Dubai and Riyadh.
- We offer best in class hybrid learning to our students and participants, whilst creating a flexible, supportive and dynamic working environment for our people to excel in, whatever their location.
Equal Opportunity
- We are a globally reaching institution, committed to creating tangible and sustainable change in driving inclusion & belonging within our School, education and society at large.
- We are dedicated to creating an environment where everyone in our community feels they belong and thrive.
- This is a key school priority, and we want everyone who joins LBS to feel respected, welcomed, and heard.
- Candidates needing sponsorship should assess their eligibility for a Certificate of Sponsorship by evaluating their circumstances against the relevant criteria before applying.